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Farming and Feedlot Admin Assistant

4 months ago

Pretoria, South Africa People Dimension Full time

6 months, fixed term contract.

Feedlot and Farming

  • Perform general administrative duties:
  • feed usage reconciliation;
  • feed stock reconciliation;
  • credit card reconciliation;
  • capture and recon of delivery notes for feed and medicine;
  • keeping mortality records and analysis there-of up to date;
  • ensure availability of OHS and other general checklists and templates;
  • filing (batches; checklists; etc.);
  • general data capturing;
  • weekly meeting minutes; and
  • other duties as required.
  • Send weekly updates of above to relevant departments where required.
  • General HR functions for feedlot and farm personnel:
  • Submit bi-weekly wages as per timesheets and agreed overtime;
  • Loading personnel leave on Sage;
  • Assist with HR duties where necessary; and
  • Employee Checklists (FMD).
  • Medicine:
  • Do weekly medicine stock take;
  • Receiving of deliveries; and
  • Order stock as needed.
  • Obtain quotes as needed for feedlot related repairs and maintenance and / or upgrades.
  • DigiStar Feeding Program:
  • Keeping program up to date (Pen Data; Feed Rations; Feeding Schedules; Feed Ingredients).
  • Assist in keeping office tidy and overseeing cleaning as well as availability of general office supplies.
  • Receiving of Guests and assisting with meeting preparations.
  • Must be available to work weekends.

 

Feed store

  • Quality control of raw materials in feedstore and monthly sample analysis.

 

PPE

  • Coordinate the ordering and delivery of necessary appropriate PPE.

 

General SHEQ compliance

  • Prepare and disseminate departmental reports for management review and others (injury report for Feeders.