Procurement Officer

3 weeks ago

Cape Town, Western Cape, South Africa Stratogo Full time

Role: Procurement Officer

Location: Salt River Cape Town

Purpose of the Role:

Managing the procurement of raw materials, printed packaging, packaging and other supplies and consumables in keeping with purchasing protocol.

Under the supervision of the Sales Admin Manager, coordinates and controls purchasing activities. Implements procurement plan / targets according to CGMP.

QUALIFICATION AND EXPERIENCE

Minimum qualification required:
  • Must have Grade 12, Matric or NQF4 equivalent qualification.
  • Knowledge of the procurement, supply chain, warehousing and logistics.
  • Clear criminal record

Experience
  • 1 to 3 years experience
  • Computer literate MS office, intermediate knowledge of MS Excel essential, Syspro an advantage.
KEY PERFORMANCE AREAS
  • Manage overall direction, coordination, and evaluation of procurement for the business.
  • To purchase products and services at the right price, specification and source that meets our clients, regulatory and pharmacopeia requirements.
  • To ensure all purchases goes through the approved procurement process.
  • Obtain written confirmation of acceptance from supplier for approved purchase orders.
  • Daily updating of open order reports
  • Weekly updating and executing of all orders as per MRP.
  • To work in conjunction with production manager and production lead to ensure that all jobs are recorded and proper forecasted in a timely and accurate manner.
  • Implement procurement strategies to maintain security of supply and optimum value for money.
  • Perform all procurement and contracting activities including pre-qualification, negotiation and preparation of contracts and review agreements annually.
  • Set policy and guidelines for delivering commercial and cost effective purchasing process for the business.
  • Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends.
  • Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
  • Review current procurement processes and make recommendations and implement were appropriate.
  • Evaluation, selection and updating of supplier list.
  • Review the requirements for the materials or service being provided.
  • Lead negotiations and primary contact with suppliers
  • Identification of new potential suppliers, develop relationships.
  • Improvement and development of non-competitive existing suppliers
  • To support the business in its endeavors to monitor suppliers performance in line with KPIs, contractual obligations and service level agreement.
  • Assist in the execution of change control activities as required.


VENDOR ONBOARDING
  • Submit documentation to H.O. for vendor onboarding.
  • Once approved by H.O Credit applications need to be sent to the supplier / customer for their approval.
  • Ensure that all new suppliers have been loaded on the system.
  • Ensure credit limits are reviewed and updated in line with purchase values.

FINANCE
  • Work with the Sales Admin Manager to ensure that SLA are in place.
  • Manage and control SLOB stock on site.
  • Manage and control short, dated stock on site.
  • Complete EFT requests on COD accounts and submit to LMC Head Office for payment.
  • Request invoices from suppliers when required.
  • Identify cost reduction opportunities to achieve financial
  • Negotiate with suppliers to obtain the best prices.
  • Suggest alternative standardized materials that can save the organization money.
  • To actively monitor the external business environment and be fully aware of changes in the inflationary and purchasing environment.
  • All purchase over R50 000.00 need to be authorized by LMC finance.

REPORTS
  • To update the outstanding orders report to be in line with new confirmed dates with the suppliers.
  • To provide active benchmarking data and analysis to ensure the company achieves continues value, creativity, flexibility, and sustainability within the supply chain.
  • To design an appropriate reporting and monitoring mechanism that clearly highlight cost saving achievements by supplier validations, performance, and concerns.
  • To maintain confidentiality and observe data protection and associated guidelines where appropriate.
  • SLOB stock report on what can or cant be recovered on a monthly basis.

MANAGEMENT
  • Establish, develop, and maintain appropriate formalized purchasing policies compliance and procedure across the business.
  • To develop a suitable contract database and protocol for ongoing supplier management
  • Defining procurement strategy and structure
  • Developing plans and measures
  • Providing procurement leadership to the business
  • Ownership and accountability for sourcing processes


LEARNING AND GROWTH
  • Maintain good working relations with production and quality staff.


OCCUPATIONAL HEALTH AND SAFETY
  • Ensure adherence to the required safety policies as set out in OHAS regulations.
  • Conduct his/her working activities that will not bring employee or product safety in jeopardy.

LEVEL OF DECISION MAKING
  • The procurement assistant has the authority to produce purchase orders and obtain quotes based on the operational requirements of the company.


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