Junior Buyer

4 months ago

Durban, South Africa West Coast Personnel Full time

JOB DETAILS

The purpose of this role is to coordinate the supplier relationships and stock ordering and processing to support delivery on

projects within budget and timelines.

REQUIREMENTS

Qualifications

NQF 5 in supply chain, logistics or similar

In the absence of relevant qualifications, experience in

the relevant field and at the relevant level will be considered

Experience

2 to 4 years supply chain, logistics or similar

experience

Experience in the fire protection industry is preferable

KEY PERFORMANCE AREAS ACTIVITIES

Supplier coordination

To source suppliers by identifying required stock items and their specification,

identifying new suppliers, obtaining their compliance documents and their

pricing schedules and processing them through the supplier registration

process including credit applications as required

To maintain relationships with suppliers by providing them with feedback on

their performance, reviewing the pricing and contracting schedules and

engaging with them quarterly

To provide feedback to relevant departments on supplier performance by

tracking and collating performance and submitting relevant information as

required

To evaluate supplier pricing by preparing the supplier pricing survey,

distributing to suppliers and collecting responses, collating the data,

undertaking an evaluation and negotiating with suppliers bi-annually

To communicate pricing, payment terms and discount structures secured with

suppliers by forwarding contracts and / or agreements to affected parties and

updating details as required

To address supplier queries by receiving the query, investigating the issue,

escalating to other departments if required, and providing feedback within

required deadlines Stock purchasing (Minor works and Sale Rep orders)

To plan stock purchasing by engaging with the Sales department and Minor

Works Project Managers on orders required (including stationery requirements)

Obtain stock requirements and delivery deadlines by engaging on a weekly

basis with Minor Work Project Managers

Obtain pricing by engaging with approved suppliers for quotations required

(three quotes where applicable)

To issue the purchase order by capturing the order details into the system,

confirm the values align with the quotation and send to respective parties within

required deadlines.

To communicate with the Sales and CSW Operations department by sending

them regular emails on the progress of stock delivery dates or service delivery

dates.

To reconcile purchase orders by reviewing open purchase orders, investigating

the status of supply, and implementing corrective action as required (at least

monthly)

Stock take

Assist in monthly stock take by selecting a sample of stock items (at least 10

items) and confirming the quantities on hand against the Sage Inventory stock

on hand report. Discrepancies to be noted and reported to the Senior Buyer.

COMPETENCIES

Team work and collaboration

Attention to detail

Reliability

Analysis

Accuracy

Planning and scheduling

Written and verbal communication

Negotiation skills

Supplier care and orientation

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