Senior Commercial Property

2 weeks ago

Johannesburg, South Africa Innov8 Recruitment Full time

COMMERCIAL PROPERTY & CONVEYANCING SECRETARY: 1 YEAR FIXED TERM CONTRACT, SANDTON (LAW FIRM)

Key areas of responsibility include:

 Typing and formatting legal documents and commercial agreements (copy typing required)
 Incorporating amendments to legal documents and commercial agreements
 Maintaining/updating client contact details
 Capturing timesheets of multiple professionals
 Preparing pre-bills and billing memos (sending same to client)
 Following up with debtors on unpaid invoices
 Taking transfer (including sectional title) and bond instructions (including commercial bonds and
notarial bonds) which will include (amongst other things), drawing of documents, checking of
documents, attending to signing of documents, registration of final accounts and despatching
documents to clients
 Preparing files accurately and according to specifications
 Attending to lodgements, preps and registrations of all conveyancing matters
 Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
 Conducting property, person and company searches
 FICA administration, following up to ensure the FICA requirements are complete
 Ensure the filing system is kept up to date (hard copy and electronic)

Academic/Skills/Experience:

 Matric essential
 Legal secretary / conveyancing qualification advantageous
 Minimum of at least 8 years conveyancing experience
 Full working knowledge of all MS packages
 Experience on Investec bonds essential (Nedbank and Absa advantageous)
 In-depth knowledge of conveyancing software/systems such as: Lexis Convey, E4 (portal based), Windeed and
Search Works
 Basic knowledge on Aderant Expert (CMS) accounting system
Competencies
 Ability to type documents confidently with attention to detail
 Ability to work fast, accurately, efficiently and independently
 Ability to take initiative and be proactive
 Ability to work under pressure for prolonged periods
 Sense of responsibility and ownership of files
 Maintaining confidentiality in all matters
 Good people skills and team spirit
 Excellent client management skills

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