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Supply Chain Specialist

3 months ago

Cape Town, South Africa H&S Labour Brokers Full time
BASIC JOB DESCRIPTIONâ
â
  • Develop, review and enhance the Supply Chain Management (SCM)Policy and Procedures.â
  • Develop and implement supply chain management strategiesâ
  • Scan the legislative environment and ensure that the SCM Policy and Procedures are reviewed timeously and within the internal protocolsâ
DEMAND MANAGEMENTâ
  • Ensure timeous collation of the annual Procurement Plan in accordance to the approved budget.â
  • Consolidation of Procurement Plans and submission to the CFO for approval or delegated committee or person to enable submission to the relevant Treasury before the deadline.â
  • Ensure implementation of procurement legislative prescripts, Policies, Procedures, Guidelines and so forth.â
  • Compile gap analyses and resolve any identified gaps in the Supplier Database on the Accounting Systems.â
  • Perform demand management, market analysis and procurement strategies for the approved procurement plan by the Supply Chain Management Policy.â
ACQUISITION MANAGEMENTâ
  • Ensure that the request to procure from the end user is aligned with the procurement plan, including the available budget.â
  • Ensure that the Terms of Reference are aligned with the procurement plan.â
  • Oversee the advertising of Terms of References and/ or obtaining of quotes, according to the threshold requirements, and if within the delegations, taking into account the segregation of responsibilities.â
  • Facilitate supplier briefing sessions, if within the delegations, taking into account the segregation of responsibilities.â
  • Perform the compliance checks as required by the SCM Policy and Procedures.â
CONTRACT AND SUPPLIER MANAGEMENTâ
  • Ensure that Contracts and Service Level Agreements are signed and filed appropriately.â
  • Develop, maintain, and monitor the contracts registerâ
  • Ensure that contractors who are underperforming are reported internally and to the National Treasuryâ
PROCUREMENT BUDGET AND REPORTINGâ
  • Estimate financial values of proposed contracts (VAT, allowances for currency fluctuations, price escalations and so forth).â
  • Collate the inputs from Executive managers for formulating the overall procurement budget â for both financial year and Medium-Term Expenditure Frameworks budgets.â
  • Monitor procurement activities against the agreed procurement budget.â
  • Conduct expenditure analysis for procurementâ
COMPLIANCE AND RISK MANAGEMENTâ
  • Manage compliance deviations and recommend corrective actions where applicable.â
  • Ensure the identification and mitigation of procurement risks.â
  • Ensure that all approved suppliers meet compliance requirements of the Commission and relevant legislation by making use of Central Supplier Database reports from the National Treasury.â
  • Ensure that non-compliance, irregular and fruitless and wasteful expenditure registers are updated, and the contents dealt with in compliance with National Treasury guidelines.â
SUPPLY CHAIN MANAGEMENT ASSURANCE.â
  • Manage and deal with all audit queries from Internal and External Auditors.â
  • Manage and supervise staff within the Unit, ensuring segregation of responsibilities.â
  • Implement the supply chain management risk mitigation.â
  • Implement the external and internal audit action plans.â
â
REQUIRED MINIMUM WORK EXPERIENCE AND QUALIFICATIONS â
  • An appropriate Degree/National Diploma in Commerce (Accounting, Management, Supply Chain Management, Auditing, Economics) Public Administration or Equivalent qualificationâ
  • Five (5) years experience in Supply Chain Management of which two (2) years must be at a supervisor level.â
  • Excellent project management and organisational skills.â
  • Knowledge of Public Administrationâ
  • Outlook, Excel, Word and PowerPointâ
  • Able to work on software relating to financial systems namely Pastel, Accpac, and SAGE.â
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