Personal Assistant to Group CEO – Johannesburg

2 weeks ago

Johannesburg, Gauteng, South Africa Headhunters Full time
Requirements:
  • Bachelor's degree in Business Administration, Management, Communications, or a related field.
  • Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.
  • Minimum of 5 years experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.
  • Experience in a multi-company or group-level environment is highly desirable.
  • Exposure to financial reporting, strategic planning, and project management is advantageous.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
  • Experience with calendar management tools (Google Calendar, Outlook).
  • Familiarity with project management tools (Smartsheet).
  • Knowledge of financial dashboards, reporting tools (Power BI, Tableau).
  • Strong written and verbal communication skills.
  • Familiarity with business operations, financials, and corporate strategy.
  • High level of discretion and ability to handle confidential information.
  • Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
  • Proactive problem solver with a high level of initiative.
  • Strong emotional intelligence (EQ) to build relationships with senior leaders.
  • Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
  • Strong negotiation and stakeholder management skills.
 
Responsibilities and expectations but not limited to:
Executive Administrative Support:
  • Manage and optimize the CEO's calendar, scheduling meetings across multiple companies.
  • Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
  • Draft and proofread reports, presentations, and internal/external communications.
  • Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.
  • Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.
  • Organize board meetings, strategic offsites, and quarterly reviews.
Performance and Project Management Support:
  • Track and monitor Key Performance Indicators (KPIs) for all group companies.
  • Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
  • Assist in financial tracking, including budgets, cash flow, and expense management.
  • Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.
Travel and Logistics Management:
  • Organize domestic and international travel arrangements, ensuring seamless logistics.
  • Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.
  • Process and track travel expenses and reimbursements.
Communication and Confidentiality Management:
  • Handle confidential information related to business strategy, financials, and HR.
  • Draft high-level correspondence for stakeholders, government entities, and partners.
  • Maintain professional relationships with external stakeholders to support the CEO's engagements.
Office and Resource Management:
  • Maintain digital and physical document management systems for easy reference.
  • Implement and optimize productivity tools (e.g., project management software, communication platforms).
  • Coordinate with HR, Finance, and Operations teams for administrative support.
              
If you do not hear from us within two weeks of applying, you may assume that your application was unsuccessful.

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