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Payroll Assistant

1 month ago

Cape Town, South Africa SA Metal Full time

PAYROLL ASSISTANT – CAPE TOWN

The Salaries and wages department require a process-driven, attentive to detail and organized individual to join their team. This position requires an efficient individual who is able to work in a fast paced environment and is able to meet payroll administrative deadlines.

Duties & responsibilities include but are not limited to:

  • Accurately capture data onto various payroll systems
  • Loading new employees onto the payroll system
  • Ensure that new employee files are created timeously
  • Ensure that all documents are filed timeously and accurately
  • Print and accurately sort pay slips for distribution
  • Accurately process timesheets ensuring deadlines are met
  • Check, update and correct timesheets and query inconsistent clockings with respective Line Managers
  • Manage the administration of the time and attendance system
  • Accurately process leave information
  • Maintain and update payroll records in terms of statutory requirements
  • Assisting the Salaries & Wages Manager as well as Payroll Administrator’s as and where required
  • Adhoc duties include filing, maintaining departmental documentation, managing long service certificates and ordering stationary on in-house system
  • Ensure all historical terminations are removed from the filing room and archived correctly
  • Prepare UI-19 and other Labour department documentation as well as Certificate of service for terminated employees
  • Assisting with staff queries

Qualifying Criteria:

  • Grade 12 matric certificate
  • Understanding and application of the BCEA (basic conditions of employment act)
  • Any relevant certificate or qualification in payroll or administration
  • Minimum 5 years of experience as a Payroll Assistant or Administrator or similar role
  • Computer literacy: proficient in MS Excel, MS Word, MS Outlook
  • Accsys PeopleWare experience advantageous
  • Working knowledge of Time & Attendance software

Qualifying Attributes

  • Good communication skills both written and verbal
  • Strong attention to detail and accuracy
  • Ability to multi-task and manage a demanding workload in a pressurised environment
  • Ability to effectively communicate with people on all levels
  • Be self-motivated and results driven
  • Disciplined in following procedures when executing tasks
  • Be able to work both independently and in a team
  • Good time management skills
  • High work standards
  • Be organised
  • Logical and detail orientated methodologies
  • Commitment to a strong business ethic and integrity

Other Information:
Job title: Payroll Assistant
Reporting to: Payroll Team Leader and Divisional Director - Human Capital
Job type: Permanent position
Standard hours: 08h00–17h00: Monday – Thursday
                          08h00–16h00: Friday
May be required to work overtime as per operational requirements
Salary We offer a highly competitive package depending on the extent of the applicant’s qualifications and experience. 

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