Officer: Acquisition Management

2 weeks ago

East London, Eastern Cape, South Africa Road Accident Fund Full time
Job title : Officer: Acquisition Management - Quotations (East London)Job Location : Eastern Cape, East LondonDeadline : April 03, 2025Quick Recommended Links
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Key Performance Areas

Acquisition management

  • Receive and verify the validity of the application request.
  • Compile RFQ documents.
  • Issue RFQ to suppliers.
  • Manage responses from suppliers.
  • Conduct evaluation of RFQ received.
  • Maintain the PR in the system.
  • Create and issue PO or Handover RFQ document to contract.
  • Follow up on Deliveries.
  • Compile Bid Adjudication Committee (BAC) submissions for deviations.
  • Compile and update the reports templates on the weekly basis. Keep abreast with developments around SCM Legislative Framework/ Prescripts.
  • Support the research and negotiation of prices and terms of agreements with suppliers on behalf of RAF.
  • Conduct market research to identify potential suppliers who could meet RAF's needs.
  • Review or evaluate bids from suppliers to ensure that they conform to specifications and are complete.
  • Arrange BEC meetings for evaluation of bids from suppliers for complex RFQs to ensure that they conform to specifications and are complete.
  • Communicate with Suppliers/ Service Providers to ensure that orders are processed accurately and on time.
  • Implement acquisition management processes.

Reporting

  • Assist in the preparation and submission of Regulation reports.
  • Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder management

  • Assist with inquiries and requests for information from both internal and external stakeholders.
  • Assist customers with requirements timeously and provide alternative solutions to business.
  • Provide constant written feedback to customers until the transaction under consideration is completed.
  • Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Records Management

  • Archive all the necessary documents related to individual purchase requisitions on the shared folder and system.

Qualifications

  • Bachelor's Degree/ Advanced Diploma in a Supply Chain Management/ Finance related qualification.

Experience

  • Relevant 3 years' experience in an Acquisition Management related environment specifically dealing with quotations.
  • Knowledge and understanding of procurement/ supply chain management within SoE's will be an added advantage.
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