Procurement Specialist

6 days ago

Durban, KwaZulu-Natal, South Africa Abantu Staffing Solutions Full time

Overview

Our client in the automotive industry is seeking a Procurement Specialist to join their team. The successful incumbent will procure, monitor, control, and conduct spend analysis.

Minimum Requirements

  • Grade 12/Matric
  • National Diploma in Supply Chain Management 
  • Minimum 5 years' experience in a similar role.
  • Working knowledge of Automotive standards (PPAP, APQP etc.)
  • CIPS level 5/ level 6 will be advantageous

Job Responsibilities

Procurement Management

  • Ensure integrity and transparency in supplier management and sourcing.
  • Participate in the vendor approval process on SharePoint.
  • Assist in supporting and identifying procurement synergies with central procurement and opportunities to become more efficient.
  • Facilitate cross-functional & cross plant communication forums to seek synergies and benchmarks.
  • Implement continuous improvement activities with suppliers to achieve supply-base management targets.
  • Identify negotiation opportunities (cost benefits and terms and conditions).
  • Research and benchmark procedures, processes, and practices.
  • Actively identify cost savings/avoidance opportunities using spend analysis, cost categorization, vendor categorization, LPP's, CBD's etc.
  • Management and control of item master and creation of item codes with correct allocations to GL expense.
  • Project buying and coordination of bought-out parts according to customer project milestones.

Control Milestones

  • Achieve agreed targets and work within agreed deadlines in line with procurement objectives.
  • Assist in the management of supplier contract amendments process.

BBBEE

  • Optimise BBBEE spending through the identification of ED and SD suppliers.
  • Create an awareness internally for end-users to use BEE vendors.
  • Provide support in reporting of BBBEE procurement spend.
  • Assist in the coordination and collection of BBBEE evidence for company certification.

Tenders and RFQ's

  • Compile and submit Request for Tender / Request for Quotation documents to identified suppliers.
  • Compile tender evaluation reports for presentation to the tender Committee with recommendations and supporting information.
  • Evaluate tenders by coordinating input from all role players to facilitate the adjudication process.
  • Participate in the tender adjudication process according to the company procedure.
  • Analyse quotes and make recommendations conduct supplier evaluations to determine whether suppliers can fulfill requirements.
  • Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)

Key Material Trend Analysis

  • Maintain and update material standards where applicable.

Supplier Evaluations

  • Assist the factories with the resolution of supplier problems (quality, supply, etc.)
  • Review key supplier performance (audits and supplier visits) and compile supplier reports.
  • Identify opportunities for improvements with suppliers.
  • Maintain and develop suppliers to add value by, targeted value-added projects, substitution, and aggregation of purchase value engineering.
  • Chair supplier/end-user meetings to maintain strategic supplier relationships.
  • Assist in the design of the supplier audit matrix; implement, maintain, and manage.

Financial Control

  • Participate in the audit process.
  • Adhere to financial policies and procedures.
  • Protect company assets (working capital & fixed assets).
  • Detect and prevent fraud.
  • Promote good corporate governance.
  • Monitor and control consumables working capital.

Policies and Procedures

  • Maintain procurement policies, procedures, protocols, work Instructions, codes of practice, etc.
  • Roll out and control procurement processes.
  • Ensure implementation and compliance of procurement policies and procedures.

Customer Relations

  • Maintain and improve relationships with procurements customers.
  • Identify opportunities for improvements with customers.

Supplier Relations

  • Maintain and improve relationships with suppliers.
  • Maintain the vendor performance management system.
  • Ensure improvement in vendor performance and compliance with company requirements.
  • Maintain and improve relations with suppliers.

Reporting

  • Procurement KPI's.
  • Review open orders report
  • Review open requisitions.
  • Status report on contracts/catalogue progress
  • Monthly spend analysis.

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