Procurement Officer
2 months ago
- Review request for quotation forms.
- Create / assist with RFQs/RFTs and approval memos.
- Complete purchase requisition form and obtain required approval to procure as per Delegation of authority.
- Create purchase orders.
- Place orders with vendors and notify unsuccessful ones.
- Purchase and order in accordance with specifications.
- Maintain and update purchase records / registers to ensure that they are complete and up to date.
- Source, select and negotiate for the best purchase package in terms of quality, price, payment terms, deliveries and services with suppliers.
- Delivery of procurement initiatives to affect cost savings to the business.
- Establish & maintain contract records; ensuring compliance with company guidelines (policy & procedures are adhered to).
- Checking incoming vendor invoices to ensure correct supply, cost and terms are being delivered to respective businesses / match to POâs.
- Follow up on long outstanding orders.
- Prepare procurement packs for payment.
- Follow up with Financial Accountant to ensure suppliers have been paid.
- Make sure procurement request tickets are closed within the prescribed time frame.
- Make sure goods/services are procured from the correct budget code and within the approved budget amount.
Requirements:
- Matric and a 3-year diploma in Public Procurement/Supply Chain or equivalent.
- Familiarity with PPPFA, PFMA, National Treasury regulations, Supply Chain Management guidelines will be an advantage.
- At least 2 years experience in a similar role.
- Knowledge and skills on MS Office.
- Procurement within the IT industry will be an advantage.
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