Facilities Manager

2 weeks ago

Cape Town, Western Cape, South Africa Empact Group Full time
Job title : Facilities ManagerJob Location : Western Cape, Cape TownDeadline : March 27, 2025Quick Recommended Links
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Key performance areas

Site Management

  • Supports the bid design and build of any new business within the infrastructure portfolio within the scope of the role
  • Implements mechanisms to stay abreast of issues impacting on facilities
  • Develops project plans and schedules, and assesses the execution
  • Produces weekly, monthly, and quarterly management reports as required by Regional
  • Implements and ensures compliance with client policies and
  • Manages relationships with all stakeholders including but not site client, suppliers and Empact group.
  • Ensure operational effectiveness with minimal disruption to
  • Ensures all work undertaken conforms to the Health and Safety Act and complies with National Building
  • Ensures First Aiders and Fire Marshals are appointed and trained following
  • Ensures cleaning staff efficiency on-site at all times and manages cleaning routines
  • Coordinates the repairs and replacements of all office
  • Supervises all outsourced facilities

Contractor/Vendor Management

  • Assists Senior Management with the identification of suitably qualified contractors/vendors as determined by the business operational
  • Conducts Progress & Performance reviews with contractors/vendors at the regional
  • Oversees the contractor's conformance to the client`s contracts and
  • Assigns, monitors, and coordinates assignments (plan and organize work).
  • Resolves conflicts with minimal or no disruptions to overall daily
  • Ensures all escalations regarding contractor/vendor performance/non-performance are escalated to the line

Project Management

  • Ensures accuracy and completeness of information submitted to management on projects to avoid delays.
  • Prepares and distributes information and statistics for Management and client reports from
  • Develops alternative processes and procedures to improve and expedite time frames, cost, and
  • Communicates daily with contractors on progress and conducts weekly progress meetings

Budget Management

  • Validates and approves all contractor/vendor quotations and invoices
  • Manages all payments requests and ensures that payments are facilitated within contractual time frames.
  • Implements measures to ensure accurate accruals and payments of utility
  • Monitors the budget to ensure efficiency and effectiveness of operation while staying within budgetary limits.
  • Plans, estimates, controls and administers the yearly costs/budgets
  • Tracks progress in terms of requisition and payment process, invoice and requisition history, and payments made vs. payments outstanding

Document Management

  • Reviews and approves contractor
  • Ensures all documentation information
  • Keeps records (hard copy and electronic) of all permits, and

People Management

Leadership

  • Leads by example in living the values of the organization
  • Ensures the department is fully equipped to handle the workload and distribute workflow
  • Coaches to ensure a full understanding of consequences of errors
  • Creates an environment that fosters teamwork and co-operation amongst team members
  • Communicates effectively, building and maintaining relationships
  • Ensures consistent compliance to company policies and procedures, corporate governance, and relevant legislation

Attraction & Selection

  • Ensures appropriate staffing and action accordingly
  • Identifies need for the creation of the position and forward recommendation to direct manager and HR
  • Ensures appointments are in line with EE targets/strategy
  • Selects and places candidates in terms of agreed recruitment and selection process

Retention

  • Develops and empowers people, recognizing and rewarding value-added performance

Training and Development

  • Continually strives to up-skill and motivate staff through effective leadership, mentoring, coaching performance improvement, and the creation and implementation of individual development plans
  • Monitors implementation of training needs as per individual development plans

Career Pathing and Succession Planning

  • Identifies, manages, and develops talent

Performance Management

  • Sets direct reports quantitative and qualitative performance objectives and ensures individual performance objectives are in place and reviewed to meet organizational and individual needs
  • Ensures bi-annual performance reviews take place with direct reports, identifies poor performance, and takes proactive measures to implement improvement

Education and experience required:

  • Grade 12 with at least a commerce/business management qualification
  • At least 5 years experience in facilities or property management
  • At least 3 years industrial site experience
  • 5 years hard services, technical management experience
  • Good understanding and experience of Safety, Health, Environment, and Quality
  • Operational experience at management level
  • Experience in managing technical and non-technical staff
  • Working knowledge of equipment, materials, and supplies used in facilities management
  • Driver's License is required
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