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Regional Procurement Manager

3 months ago

Johannesburg, South Africa Talented Recruitment Full time
Key responsibilities:
  • To lead the development and implementation of procurement policies and system strategies to support tendering, contracts management, spend analytics and supplier performance management.
  • Ensure the business has timely supply of goods and materials it requires
  • Demonstrate value for money for the company in the country when money is being spent with suppliers
  • Apply procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country
  • To drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary.
  • To leverage resources across all boundaries to support business goals, bringing all expertise necessary to address the institutions challenges to safeguard against contractual and commercial risk.
  • Perform a range of activities involved in the Procure-To-Pay process including timely processing and delivery of purchase orders for approved requisitions, working in close consultation with the P/Orderingfocal points and Order Expeditor to ensure all orders are closed out in a timely manner and process all invoices for receipting and submission to Accounts Payable for payment, then follow through to confirm invoices are selected for payment.
  • Elaboration of purchase orders, control and file. Processing, management and control of all payments to suppliers, contracts, packages and credit card assigned to the department. Manage and hold detailed records for regular contract payments, including major projects and service providers such as 3rd party contractor organizations, both national and international.
  • Maintain detailed records relating to the procurement of items, including approvals, correspondence and agreements. Ensure that procurement functions, company standards, policies and expectations are maintained at all times.
  • Perform a range of activities to facilitate the timely and accurate import/export, and shipment of materials, equipment, products, packages, and documents. Liaise with clearance agent in all shipments and prepare customs declarations and other required documents that describe the goods and materials being shipped and comply with all import/export regulations.
  • Management of suppliers and clients Data Base System (review format, input data and physical file) through the Know-Your-Counter party (KYC) process and maintain and update list of suppliers and their qualifications, delivery times, and potential future development. Create and maintain good business relationships with vendors/suppliers
  • Ensure compliance with the DOA and propose improvements
  • Planning, Operations and Monitoring:
o Work with the local and regional teams to ensure all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) are carried out to meet the business requirements
o Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business
o Monitor and report Procurement KPIs to the regional Operations and HSE Manager
o Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
o Perform price benchmark to ensure that infrastructure prices are consistent or better than the market

Sourcing and Negotiation:
  • Validates procurement targets per country and consolidates these to ensure the best costs/benefits for the company
  • Leads negotiations with suppliers
  • Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for infrastructure.
  • Identify, propose and lead savings initiatives related to:
o Technical requirement (e.g. standardization, value engineering)
o Volumes (e.g. consolidation / rationalization)
o Vendors market (e.g. new vendors sourcing)
o Price (e.g. payment terms, warranty, lump-sum, life cycle)

  • Propose, validate, initiate and follow-up vendor qualification request (KYC)
  • Build / maintain a network of contacts and develop strong and demanding country/regional relationships with suppliers
General Management:
  • Be the primary point of contact for the region relating to all non-oil procurement activities supporting the operation teams
  • Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country Ops management
  • Have clear understanding of functional areas, challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
Knowledge, Skills, Abilities and Experience:
  • Diploma or Bachelors degree in business, engineering administration, accounting, or related field preferred
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Ideally have Oil & Gas industry experience in mid-stream and multi-site retailing
  • Minimum 8 years procurement experience (Recommendable 2-3 years management experience and/or 2-3 years in an operations or sourcing/supply chain role)
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Experienced in management system Navision preferable.
  • Fluent in English (other languages will be a plus)
  • Skilled MS Office programs & Internet search providers
  • Knowledge of the customs clearance and legal concepts involved in the DEI and customs
  • Good understanding of Procure-To-Pay process
  • Basic functional expertise of ERP systems Competencies
  • Developed negotiation, Planning and organizing skills
  • Decision making and problem-solving abilities
  • Excellent communications and inter-personal skills at all levels
  • Accurate and precise attention to detail
  • Ability to multitask, prioritize, and manage time efficiently

Key Relationships
Internal:
  • Terminal Managers
  • Project Managers
  • Procurement Managers
  • Site Construction Managers/Supervisors
  • Regional and Site Maintenance Staff
  • Finance Team
  • Treasurer
  • Accounts
External:
  • Vendors & Suppliers
  • External stakeholders
IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer "personal information" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 ("POPIA").