Cashbook Clerk

1 week ago

Sandton, South Africa A-Z Business Professionals Full time

Department: Central Finance
Reports to: Financial Accountant | Financial Manager
Location: Sandton
1. Job Purpose
The Cashbook Clerk is responsible for the accurate recording, reconciliation, and reporting
of all cash and bank transactions within the organization. Operating within a shared
services environment, the role ensures that all banking activities are processed efficiently,
controls are adhered to, and financial records are maintained in line with company policies
and accounting standards.
2. Key Responsibilities
• Banking & Cashbook Management
• Capture all bank transactions (receipts, payments, transfers, direct debits, credit
card payments, etc.) into the accounting system daily.
• Maintain and update multiple bank accounts across different business units.
• Process and reconcile petty cash transactions, ensuring policy compliance.
• Reconciliations
• Prepare and complete daily, weekly, and monthly bank reconciliations for all
accounts.
• Investigate and resolve unreconciled items promptly.
• Monitor cash balances to ensure sufficient funds are available.
• Payments & Receipts
• Process EFTs, debit orders, and cheque payments as required.
• Allocate customer receipts accurately to the correct accounts.
• Liaise with accounts receivable and accounts payable teams to clear unmatched
items.
• Controls & Compliance
• Ensure compliance with internal controls, company policies, and audit
requirements.
• Safeguard cash handling processes and maintain confidentiality of financial data.
• Assist with internal and external audit queries related to cashbook and banking.
• Reporting
• Prepare cash flow forecasts and daily/weekly cash position reports.
• Provide accurate reconciled cashbook reports to management.
• Collaboration
• Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth
financial operations.
• Support ad-hoc financial projects and system improvements.
3. Key Performance Indicators (KPIs)
• Accuracy of daily capturing and reconciliations.
• Timeliness of bank reconciliations and reporting.
• Reduction of unreconciled items and open queries.
• Compliance with internal controls and audit standards.
• Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).
4. Skills & Competencies
• Strong attention to detail and accuracy.
• Ability to work with high volumes of transactions.
• Good problem-solving and reconciliation skills.
• Excellent time management and ability to meet deadlines.
• Strong communication and collaboration skills.
• Ability to work effectively in a shared services / centralized environment.
5. Qualifications & Experience
• Matric with Accounting/Mathematics (essential).
• Diploma or certificate in Finance/Accounting (advantageous).
• 2–3 years’ experience in a cashbook role (preferably within a shared services or large
corporate environment).
• Experience with ERP/accounting systems (SAP, Oracle, JD Edwards, or similar).
• Proficiency in MS Excel (a must) and other MS Office applications.
• Must be able to work under pressure and with extreme volumes
6. Personal Attributes
• High level of integrity and accountability.
• Proactive and results-driven.
• Ability to work under pressure and meet tight deadlines.
• Team-oriented with a service delivery mindset

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