Branch Administrator

4 months ago


Cape Town, South Africa Emporium Human Capital Full time

Branch Administrator (POS24142)

Cape Town

R 15 000 to R 17 000 per month

Requirements:

  • Matric
  • Previous experience in a similar role as Branch Manager or Office Manager
  • Fully bilingual
  • Computer literate

Duties & Responsibilities:

  • General office administration, including all correspondence and general filing, credit

applications, forms, upkeep of office equipment and inventory etc.

  • Answering telephone calls, opening /closing the office, emails and liaising with clients.
  • Following up on quotations, order numbers, queries or any issue relating to jobs/business.
  • Forwarding enquiries and orders promptly.
  • Updating job list immediately when changes are made and submitting to Head Office (including

contracts list, contract values, outstanding balances, percentages of work completed etc).

  • Submitting invoicing details per project for each team by the 13th of every month.
  • Checking job sheets daily, submit when required.
  • Using job sheets to provide costing, update details of progress on site, progress for invoicing

purposes and times for overtime checking.

  • Keep-up-to date: where each team is and how far they are/progress on each site. Using

the information to send on a weekly schedule (Monday morning) on the teams movements

& Information of progress per site.

  • Assisting with team control, overseeing teams work schedule and stock control.
  • Daily programming and communication with Contacts Manager, coordinator and teams, including planning of projects to be undertaken by working crew.
  • Johannesburg once the job has been invoiced 100% (costing must however, be kept up to

date during the duration of the job).

  • Writing up monthly expense details for petty cash and forwarding to Johannesburg

timeously by the 3rd of each month. Every 2nd month send up petty cash sheets with original

  • slips.
  • Submitting month end salary information, including overtime, casual wages, absenteeism

or any other relevant details (cut of 13th)

  • Forwarding petrol slips to Johannesburg on a monthly basis.
  • Arranging upkeep of premises. Managing tenants including complaints,

maintenance/repairs and souring new tenants.

  • Ensure compliance with all requirements on site regarding health, safety and environmental

policies, manuals and procedures.

  • Safety aspects as may be required from time to time.
  • Compiling & updating safety files and contractors pack for all contracts, as required.
  • Attending to all health and safety matters for the branch.
  • Assisting with Risk assessments.
  • Attending site meetings regarding health and safety/QMS/safety files/ contractors pack, as

required.

  • Assisting in ensuring contracts have order numbers issued timeously and completing and
  • submitting safety files / contractors pack.

Closing Date: 15 May 2024


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