Receptionist

2 weeks ago

Pretoria, South Africa Qetello Holdings Full time

Job Title: ReceptionistLocation: Roodeplaat, PretoriaTogether with our client, a leading HVAC and Air-Conditioning solutions provider, we are recruiting for a professional and well-presented Receptionist. The successful candidate will manage the front office, welcome visitors, handle calls, plan and coordinate small internal events, and support the company’s social media presence through content creation on Canva. This role provides essential administrative support to ensure smooth communication and operational efficiency across the organisation. Responsibilities:Front Desk & Client InteractionGreet and welcome clients and visitors professionallyAnswer and direct calls, emails, and WhatsApp communicationMaintain a clean, organised, and welcoming reception areaOffice AdministrationManage inboxes, filing, scanning, and courier logisticsTrack stock levels of stationery and consumablesMaintain and update admin documents and internal recordsSupport with data capturing and reportingAssist Directors with business and occasional personal adminScheduling & CoordinationCoordinate meetings, appointments, and boardroom bookingsLiaise with technicians and operational teams for site schedulingCapture and manage job cards, service reports, and supporting documentationCreativity, Events & Social MediaDesign and post content for social media using CanvaSubmit weekly content to Directors for reviewAssist with internal events (e.g., golf day sponsorships, team-building, year-end functions)Organise birthday celebrations for Directors and team members Skills & Competencies:Excellent verbal and written communication skills.Strong telephone etiquette and client communication.Proficiency in MS Office (Word, Excel, Outlook).Professional appearance and behaviour.High level of accuracy, attention to detail, and organisational skills.Ability to work under pressure and prioritise tasks.Be creative and can think outside the box.Small event planning and co-ordinating. Personal Attributes:Reliable and punctual.Positive, friendly, and professional attitude.Ability to handle confidential information discreetly.Strong teamwork and interpersonal skills.Creative and clean habits. Experience:Minimum 2–4 years in a receptionist or administrative role.Experience in Canva and Social Media ManagementExperience in the HVAC / technical / service industry is advantageous Qualifications:Matric / Grade 12 (Mandatory).Office Administration qualification or certificate (Advantageous) Working Hours:Monday to Friday: 7:00 - 16:00Additional hours may be required from time to time, depending on operational needs. SalaryMarker Related How to Apply:

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