Payroll Manager

4 weeks ago

Centurion, South Africa Stonebridge HR Solutions Full time
Requirements:
  • Minimum of Grade 12.
  • 8+ years experience with payroll.
  • 5+ years Payroll managerial experience
  • Experience in dealing with a payroll of at least 1 500 staff members.
  • Solid experience in preparing and submitting EMP 201 and EMP 501.
  • Payspace, Sage VIP and MS Excel experience a necessity.
  • Setting up payrolls correctly on Payspace.
  • Live in or relatively close to the Centurion area
  • Ability work in a highly pressurized environment
Skills and Knowledge:
  • Strong experience in managing multiple payrolls and have a high-volume workload experience.
  • Meeting deadlines are not negotiable.
  • Knowledge of statutory deadlines.
  • Attention to detail and thoroughness.
  • High efficiency and effectiveness.
  • Excellent reconciliations skills.
  • Ability to protect confidentiality.
  • Outstanding people skills.
  • Assertive and polite.
  • Team player.
  • Good time management and ability to cope within a highly pressurized environment.
  • Ability to understand complex concepts and is willing to learn.
  • Excellent analytical and critical thinking skills.
  • Demonstrated track record of delivering results in a fast paced, deadline driven environment.
  • A basic understanding of Employment Equity.
  • Ability to manage, train and guide the payroll department.
  • A full understanding of the payroll processing and month ends including third-party payments.
  • A solid understanding and ability to work on a salary control account with the General Ledger on Pastel Evolution.
  • Know the legislative process for the WCA returns annually.
  • Implementation and updating of the General Ledger into Payspace.
  • Experience in dealing with bargaining councils.
  • Solid understanding of dealing with the different banking processes. Preferably FNB and Standard Bank.
Responsibilities:
  • Manage the entire payroll department, including 3 Payroll Officers.
  • Continually assessing, analyzing, setting and meeting effective deadlines for the entire payroll process.
  • Develop, review, and maintain an accurate payroll administration process.
  • Prepare and timeously send out wage sheets to stores for input by the 10th of the month.
  • Import and/or input the completed wage sheets into Payspace, according to information received back for stores. Check for anomalies that stand out.
  • Ensure that each store is processed according to the relevant checklist.
  • Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
  • Consult with manager and/or owners regarding queries on the wage sheets etc.
  • Ensure staff on maternity leave are not paid for the period specified. Leave whilst on maternity leave must be inputted on the system. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
  • Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
  • Load weekly subsistence allowances for Catering and ensure the necessary deductions are made from the employees salary.
  • No change may be done without appropriate paperwork which could include an email.
  • Check for data errors, omissions and inconsistencies for data integrity.
  • Review and input new starters, terminations, promotions, transfers, change of particulars etc.
  • Review and input/action any leave and ensure correct paperwork is submitted.
  • Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports and assist HR where appropriate.
  • Ensure employees who form part of more than 1 store, have the correct additional tax deducted, to be reviewed at the beginning of the new financial year and each time the remuneration changes.
  • When an employee goes from fixed term temporary to permanent, ensure the correct letter and beneficiary form (if relevant) is submitted, actioned and correctly recorded on the payroll system.
  • Load the transport reimbursements on the 15th of each month
  • Manage and control the annual WCA submissions to the Compensation Officer.
  • Any employee that transfers from one store to another, this information must be inputted on the system to ensure we can trace the employee to.
  • Update VIP with latest changes
  • Keep abreast the latest trends in a payroll department.
  • Ensure that each store is set up according to the relevant legal requirements and parameters.
  • Update the store information on VIP with regards to when a store started trading and when it was closed or transferred.
  • Assist with the handling of any TERS queries.
  • Ensure to copy the correct set company when creating a new store on the system. This company will depend upon the different requirements according to which area it falls under.
  • Ensure payments are made by the appropriate date and cut-off times for each store.
  • Checking of the Payroll Officers payrolls to be finalized and submitted to the banks by the appropriate date for the specific store.
  • Upload payments to the banks and ensure they are authorized accordingly.
  • The following day after payment, ensure that all staff had been paid successfully on the bank.
  • Attend any payroll query from either the manager or staff member themselves.
  • Upload the payslips and IRP 5s onto the ESS platform on Payspace. Print payslips were necessary.
  • Review payroll account reconciliations and ensure accuracy.
  • Ensure full third-party reconciliation and load on the banking platform for payment.
  • Prepare PAYE bi-annual, annual and monthly (February and August) returns and reconciliations to SARS and submit information through Easy file. (EMP 201, EMP 501).
  • Run and distribute IRP5 documents to managers for employees.
  • Create and run reports for managers as requested.
  • Ensure the increase reporting from payroll is completed and given to HR.
  • Prepare relevant reports and distribute them to the relevant Bookkeeper.
  • Manage the timeous resolution of payroll queries.
  • Consult with Provident Fund Administrators, Bargaining Councils, Workmans Compensation and SARS for accurate registration, reconciling and payment.
  • Input the provident fund submissions for Sanlam and Momentum on line.
  • Work out actual hours after viewing bio clocking for the warehouse.
  • Maintain confidentiality of information, which is non-negotiable.
  • Perform a high-level review of payroll administration data for errors, omissions, and inconsistencies.
  • Apply for tax directives, where applicable.
  • Continually assess ways of enhancing and improving our systems.
  • Register any new company for UIF within 21 days of opening.
  • Build and maintain sound relationships with functional heads and franchisees across all stores.
  • Provide a payroll support service to management and staff.
  • Run dummy pay slips, when requested.
  • Review, document, implement and update store information, procedures, and guidelines to record each stores payroll history and relevant facts.
  • Confirmation of employment.
  • Retrieve the IT 88 and implement onto the system.
  • Keep abreast on all payroll information e.g. budget speech etc. in order to implement relevant changes into payroll.
  • Effectively recruit, manage, motive, discipline, train payroll employees to ensure all required an effective payroll service that is completed within deadlines periods.
  • Monitor the payroll officers error ratios monthly and assess and act accordingly.
  • Perform the duties as a Super User for the payroll. Set access rights for different users.
  • Any other reasonable duty as required by management.
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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