Legal Secretary: High Court

4 weeks ago

East London, Eastern Cape, South Africa Road Accident Fund Full time
Job title : Legal Secretary: High Court - East LondonJob Location : Eastern Cape, East LondonDeadline : March 25, 2025Quick Recommended Links
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Key performance areas

Legal secretarial administration

  • Prepare court statements and forms that attorneys will need in court
  • Dictate attorney's audio files and written notes
  • Transcribe and proofread legal documents
  • Index and update pleadings and discovery binders
  • Collect and deliver documents
  • Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, process and procedure maintenance

  • Ensure a strategy framework is maintained by required standards
  • Keep abreast of internal standards and business goals to ensure adherence to sound internal control
  • Provide administrative support to the strategy and reporting office by RAF policies and procedures

Quality assurance activities

  • Maintain up-to-date written documentation and policies related to the organisation's business activities.

Office Management

  • Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
  • Maintain strict confidentiality in all matters relating to the office.
  • Make follow-ups on outstanding matters on behalf of the legal services department in the office.
  • Ensure all office requests are handled and responded to within set timelines
  • Ensure availability if stationery within the department.

Meeting and diary management

  • Arrange meetings on behalf of the Legal Services department.
  • Take minutes and distribute these in accordance to set governance standards.
  • Maintain follow-up plan on meeting resolutions and matters outstanding.
  • Ensure confirmation of meetings and management of team diaries.
  • Schedule appointments with internal and external stakeholders as and when required.

Document control

  • Ensure that the filing system is always up-to-date and functional.
  • Collate court rolls received from the registrar for the responsible court divisions, update references and distribute to state attorneys.
  • Manage the retrieval of information at all times as requested in the office.
  • Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
  • Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately
  • Collate all the court directives and update on the court directives database
  • Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly

Qualifications and experience

  • National Diploma in Business Administration/Law related qualification
  • Relevant 2 years' experience in a business/law administration related environment.
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