Accounts Payable Data Specialist

2 weeks ago


Johannesburg, Gauteng, South Africa Ntice Sourcing Solutions Full time
Job title : Accounts Payable Data Specialist (40191)Job Location : Gauteng, JohannesburgDeadline : April 12, 2025Quick Recommended Links
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Job Description

  • My client is seeking a detail-oriented Accounts Payable Data Specialist to join their Accounts Payable team within the Regional Transactional Services division. The role focuses on invoice quality control, three-way matching, and ensuring timely and accurate supplier payments while adhering to company policies and financial processes.

Primary Responsibilities:

  • Perform three-way matching to ensure invoice accuracy, identify discrepancies, and resolve issues following set procedures and policies.
  • Verify invoice quality by comparing submissions with purchase orders, contracts, and system protocols (e.g., COUPA).
  • Process and post invoices onto the ERP system (SAP) while ensuring correct application of financial procedures.
  • Investigate and resolve invoice mismatches and discrepancies within COUPA and other systems.
  • Monitor and follow up on outstanding issues through COUPA reports, escalating where necessary.
  • Provide administrative support to maintain accurate invoicing and accounts payable records.
  • Ensure compliance with company financial policies, delegation of authority, and P2P processes.
  • Engage with finance teams and suppliers to resolve discrepancies and improve payment processes.
  • Maintain a high level of accuracy and efficiency while working within a structured control environment.

Required Skills

  • Diploma in Commerce, Accounting, Business Processes, or equivalent qualification.
  • 3+ years of experience in an accounts payable or similar finance role.
  • Experience with root cause analysis and error resolution in accounts payable processes.

Technical skills:

  • Strong Microsoft Office (Excel & PowerPoint) skills.
  • Experience using SAP for invoice processing.
  • COUPA experience preferred.
  • Prior exposure to working with Africa-based entities (preferred).

Key Competencies:

  • Strong knowledge of accounts payable processes and financial systems.
  • Excellent problem-solving skills with a proactive approach to issue resolution.
  • Ability to manage multiple tasks and prioritize workload effectively.
  • Strong verbal and written communication skills for internal and external stakeholder engagement.
  • Detail-oriented mindset with a focus on data accuracy.
  • Customer-focused and able to work in a fast-paced, global environment.
  • Ability to work independently while collaborating with cross-functional teams.
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