Legal Secretary in Employment Law

2 months ago


Sandton, South Africa SHARON NUROCK RECRUITMENT CC Full time
Requirements:
  • Matric essential.
  • Paralegal / Legal Secretarial qualification.
  • Minimum of 3-5 years experience as a legal secretary within a law firm.
  • Thorough knowledge, understanding and experience in employment law.
  • Proficient in Microsoft Office Suite.
  • Knowledge of CMS / Adarant.
  • Knowledge of FICA and Billback.
Responsibilities:
  • Maintain Partner and Legal Professionals diaries including the coordinating and liaising with relevant parties with regards to meetings.
  • Prepare all documentation for appointments and travel arrangements.
  • File, organise and maintain documents, case files and law libraries.
  • Open and close off legal files in accordance with the firms policies and procedures.
  • Organise and maintain legal files in accordance with the firms policies and procedures.
  • Assist in handling legal administration requirements.
  • Assist in the preparation and processing of legal documents.
  • Print all correspondence, pleadings and documents and file same.
  • Ensure documents dispatched are accurate.
  • Liaise with messenger/ driver.
  • General office administration and management.
  • Dictation typing.
  • Follow up with clients regarding payments and keep a log of all client contact.
  • Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week).
  • Ensure compliance with FICA.
  • Complete time sheets and capture time on CMS/Adarant.
  • Keep track of attorney time records and billing.
  • Monthly invoicing in accordance with Firms policies and procedures.
Skills and Competencies:
  • Communicate effectively both verbally and written.
  • Work with speed and accuracy.
  • Ability to anticipate and plan.
  • Honesty, reliability, and punctuality.
  • Ability to work under pressure.
  • Well organised and conscientious.
  • Promote collaboration across functional and geographical boundaries.
  • Ability to take initiative.
  • Customer focussed.
  • Team player.

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