Leasing Property Manager

3 weeks ago

Cape Town, South Africa The Hiring House Full time
Primary Duties and Responsibilities
- Vacancy schedules to be distributed to Brokers
- Show vacancies to prospective tenants and update letting activity report.
- Meet and negotiate with potential retailers or tenants to secure the deals and submit offers.
- Acquisition of new tenants Building up and maintaining good relations with current and potential tenants and lease agents.
- Arrange for specialty leasing within the building and/or, temporary lease in the common areas.
- Maintain data base for prospects and maintain and update the mall potential clients list (Waiting List).
- Preparation and maintaining of all necessary documents for Contracts, Amendments, Lease Summaries, Cover sheets and offers.
- Liaise with tenants including resolution of tenants and lease queries
- Execute comparative surveys as requested to ensure competitive market pricing.
- Assist in preparing and adherence of annual Budget for Leasing.
- Conceptualize, develop and create strategies, policies, projects and procedures that will increase, improve, and maximize tenant occupancy of the centre
- Review, analyze, propose and advise management and tenants on product/service mix concepts, construction requirements and compliance to contractual obligations.
- Achieve tenant satisfaction within the limits and conditions provided by the building management and other related regulations, company policies and procedures, convention and practices that have been established.
- Submit Budget to RPM timeously Annually.
- Ensure Rolling Budget updated with accurate forecasting Monthly.
- Valuation Budget Midyear.
- Budget preparation within allocated time frame.
- Resolve leasing queries from Landlords
- Ensure that final approved budgeted is uploaded onto the system.
- Assist with Building Entry/Exit Inspection report with PSM.
- Update vacancy information on a monthly basis
- Liaise with brokers to determine market rental, trends and vacant space. Negotiate new leases
- Effect all correspondence pertaining to leasing i.e. offer to rent, lease agreement, tenant documentation, deposits, etc.
- Motivate tenant installation cost, if approved ensure TI is completed timeously, the premises are handed over and that the tenant takes occupation as per lease date
- Ensure that the lease documentation is loaded correctly and timeously to prevent loss of income
- Negotiate renewals at Market Rates six months prior to expiry date
- Compiling annual budgets and updating working budgets
- In conjunction with PM, Report monthly on all aspects of Property Management i.e. vacancies, renewals, financial variances.
- Update Property detail on a regular basis
- Motivate rent reductions and account adjustments to RPM and AM
- Check monthly income statements and explain all queries raised by Asset Managers pertaining to leasing.
- Effect regular lease audits to ensure system information versus lease documentation is correct.
- Collate reports and information as required by Regional Manager, Head of Property Management and Asset Managers
- General office duties i.e. updating tenant files, memos, correspondence, file notes, filing, etc.
- Compile and distribute house rules per building to all tenants
- In conjunction with PM, do Arrears follow up with PAs and tenants.

Requirements
Grade 12 (Matric), Relevant Diploma or Degree
- Minimum of 7 to 10 years in a relevant field and which at least 3 years must have been spent in a Leasing position. (Commercial, Retail, Office Park & Industrial experience is an advantage).
- Strong Proficiency in relevant computer packages (MS Office) and software packages
- Excellent attention to detail and numerate accuracy

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