Tender Team Manager

24 hours ago

Cape Town, Western Cape, South Africa Momentum Metropolitan Holdings Limited Full time
Job title : Tender Team ManagerJob Location : Western Cape, Cape TownDeadline : April 17, 2025Quick Recommended Links
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Requirements

  • Matric (grade 12) certificate (Essential)
  • Degree in Communication/ Marketing or equivalent relevant qualification (Essential)
  • Project Management Course (Essential)
  • Registered with the Association for Proposal Management Professional (APMP) (Desirable)
  • 5 - 8 years' experience in a Tender Fulfilment role, of which 3 years' experience should be in the medical industry (essential)
  • 3 - 5 years' experience in a Marketing or Sales role (essential)
  • 2 - 3 years' experience people management (essential)
  • Work after hours and weekends when required
  • Procurement processes: understanding of procurement procedures (i.e., including sourcing, tendering, evaluation, negotiation, and contract management)
  • Legal and regulatory compliance: knowledge of relevant laws, regulations, and policies governing tendering processes, including procurement legislation and industry standards
  • Market analysis: understanding of market dynamics, trends, and pricing strategies relevant to the industry
  • Financial analysis: costs, budgets, and financial implications of tender proposals, including pricing strategies and risk assessment
  • Bid management: knowledge of bid management processes, including proposal writing, documentation requirements, and submission procedures
  • Project management: understanding of project management principles and methodologies
  • Flexible working hours: Be prepared to work after hours and on weekends when required to meet tender deadlines and business needs
  • Aesthetic and professional presentation: Work with designers and other suppliers to ensure tenders look professional and are aesthetically appealing
  • Quality packaging: Ensure packaging is sourced and of the best quality and latest trends so that our submissions compete on every level with our competitors
  • Event coordination: Work with vendors and other stakeholders to ensure in-person and virtual site visits are conducted according to best practices and utilising the latest technology advancements at the most cost-effective price
  • Stakeholder management: Work with Joint Venture partners, subcontractors, C-suite Executives, Subject Matter Experts to deliver a compelling sales pitch throughout the sales cycle

Duties & Responsibilities

PROCESS

  • To identify new business opportunities and coordinate submission of quality proposals and tenders
  • Responsible for ensuring the compliance of tender responses, documentation and submissions (i.e., searching for opportunities, analysing requirements, preparation of content, obtaining relevant information) and fulfilling tender requirements
  • Assist with the coordination of events in support of business development objectives
  • Conduct research and keep abreast with the latest developments in the field to enhance continuous improvement
  • Manage the maintenance of all resources to successfully deliver on tender requirements, website submissions, and electronic communication
  • Maintain the accuracy of database registrations by systematically updating them with the latest company information, ensuring that all entries reflect the most recent changes and developments within the organisation
  • Maintenance of electronic templates and documents (i.e., company documents, tender templates, presentation templates) 
  • Manage the content repository and ensuring all content is accurate, accessible, and up-to-date
  • Achieve project objectives by thoroughly planning and employing robust management techniques to ensure smooth execution 
  • Work with designers and other suppliers to ensure tenders look professional and are aesthetically appealing
  • Ensure packaging is sourced and of the best quality and latest trends so that our submissions compete on every level with our competitors
  • Work with vendors and other stakeholders to ensure in-person and virtual site visits are conducted according to best practices and utilising the latest technology advancements at the most cost-effective price

CLIENT

  • Build and maintain relationships with clients and internal and external stakeholders
  • Deliver on service level agreements applicable to clients and internal and external stakeholders to ensure that client expectations are managed
  • Make recommendations to improve client service and fair treatment of clients within area of responsibility
  • Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service
  • Continuously monitor turnaround times and quality standards and resolve issues speedily to enhance client service delivery
  • Manage client query processes and ensure that queries are tracked, accurately resolved and used as a mechanism to improve client service and business processes

PEOPLE

  • Create a positive work climate and culture to energise employees, give meaning to work, minimise work disruption and maximise employee productivity
  • Drive a culture that guides and directs best practice, fostering an environment of continuous learning, improvement and cohesiveness
  • Enable a learning and growth culture whereby information regarding successes, issues, trends and ideas are actively shared between team members
  • Execute effective workforce planning practices to ensure that staffing requirements are accurately forecasted
  • Identify employee growth and development needs and schedule interventions to enable ongoing development, training and personal growth
  • Effectively manage performance within the team to ensure business objectives are achieved
  • Encourage innovation, change agility and collaboration within the team

FINANCE

  • Identify solutions to enhance cost effectiveness and increase operational efficiency
  • Implement and provide input into governance processes, systems and legislation within area of specialisation
  • Escalate unresolved policy and governance compliance issues via appropriate channels for investigation and resolution purposes
  • Provide input into the risk identification processes development and communicate recommendations in the appropriate forum
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