Junior Document Controller

Found in: beBee jobs ZA - 1 week ago

Cape Town, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full time
Lesedi Nuclear Services Pty Ltd's job vacancy, Career and Recruitment

Job title : Junior Document Controller – Atlantis jobs in Western Cape

Job Location : Western Cape, Cape Town

Deadline : May 04, 2024

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PURPOSE OF ROLE

The Document Controller supports the maintenance and control of all project documentation ensuring document quality by doing routine checks on documentation prior to processing/submission and or filing into the Documentation Management System.

Maintain and track the storage of Hardcopy and Electronic information and ensuring that it is easily retrievable.

KEY PERFORMANCE AREAS

Provide Configuration Control Support and Services throughout the project:
Accurate Input information on control logs as required by the project.
Formatting of documents
Maintain Filing System accurately and effectively (Manual and/or EDMS)
Control / tracking engineering deliverables
Establish and maintain a site document control facility with equipment and storage within a suitable environment
Process contractor/construction documentation submissions ensuring adherence to agreed turnaround periods and timelines
Maintain a current set of master AFC drawings in the site document control centre
Control submission of as built drawings
Control submission and review of Data Books
Compile document handover packs.
Maintain Archive Database
Scan, image, organize and maintain documents ensuring document quality standards.
Maintain and report on all registers at any point in time as required including Master Document List (MDL) and Letter Register.

QUALIFICATION AND EXPERIENCE
Matric with minimum 5 to 10 years' Document Control and Record Management related experience in a project and construction site environment
Proficient in MS Office applications (Excel, Word, Visio and PowerPoint)
Advance experience with M-Files
Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
Experience with Aconex is preferable.
Must be able generate standard tracking mechanisms for information and records,
Document hand over, archiving and close-out experience

COMPETENCIES
Knowledge in use of spreadsheets, database, word processing and selected job specific software.
Ability to organize workload and to manage the project filing method.
Good communication skills.
Computer literate (Outlook, Excel, Word & Power Point).
Service orientated (Customer responsiveness).
Ability to plan and prioritize and manage competing demands.
Integrity – Job requires integrity by doing the right thing in all circumstances.
Attention to Detail – Job requires being careful about detail and thorough in completing work tasks.
Team player and ability to work within a team environment under pressure.

*Engineering / Technical jobs in south africa
*Junior Document Controller – Atlantis in Cape Town

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