Shipping Clerk

Found in: beBee jobs ZA - 2 weeks ago

Durban, KwaZulu-Natal, South Africa AVI Limited Full time
AVI Limited's job vacancy, Career and Recruitment

Job title : Shipping Clerk – Durban jobs in KwaZulu-Natal

Job Location : KwaZulu-Natal, Durban

Deadline : May 15, 2024

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Job Specification:

Key Performance Areas:

Perform SAP Stock Transport Order (STO) for NBL and Ciro Sites (also assist with wheat/machinery spares)
Ensure the STO process is completed and communicated to sites timeously (NBL & CIRO)
Follow up on stock receipts if not done on time (All sites)
Upload shipping documents (VAT pack) to STO
Perform SAP Stock Transport Order (STO) for over-border road teas (update spreadsheet from suppliers for teas in transit)
Ensure customs bill of entries and stamped port health documents are sent to the relevant site per shipment
Reconcile 7 & 30-day vendor accounts
Support the accounts payable team with freight and 3rd party invoices for payment
Assist the accounts payable team to close old vendor conditions on SAP
Assist the accounts payable team with regular checks on credacc portal to resolve invoice processing/payment queries
Verify and approve Transporters POD's for payment – Input POD number on the system
Arrange booking of port health inspection at Durban Tea factory / Bidvest (storage) / as required
Assist in registering import files on the system as required
Assist with Incoterm Register
Maintain vendor contact details via the prescribed vendor change workflow
Reconcile National Port Authority & Transporter accounts
Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary for relevant sites when required
Verify intake notes from Bidvest for tea shipments (Container number, batch and quantity) and send approved intake notes to RMS to receive the stock in Bidvest location 1010
Follow up on intake note receipt if not done in a day or two by RMS
Send out monthly VAT recons to tax department (NBL & 3rd party clearance)
Processing of Cargo dues on the Transnet OTC system
Arrange financial year-end GIT reports for Road teas
Send out weekly forecast every Friday afternoon if required for the following week's payments (MSC / 3rd party clearance as they are 7-day accounts)
Arrange clearing instructions when required & input file onto the system
Assist with call off instructions for stock from storage facilities & track / assist until delivered
Assist with processing of forex payments & filing when required
Assist team with any tracking or reports required
Filing CIRO STO's
Filling monthly account invoices
Filing of Transporter POD's
Finalizing and closing shipment files as per our filing procedure

Minimum Requirements:

Experience:

1- 3 years' experience in import and export customs clearance / logistics will be advantageous

Qualifications:
Matric with Maths is essential
Relevant tertiary qualification in logistics imports and exports will be advantageous

Additional Requirements:
MS Office (Word, Excel, Outlook and PowerPoint)
SAP is essential

Competencies:
Attentional to detail
Articulating Information
Working under pressure
Meeting deadlines

*Transportation / Logistics jobs in south africa
*Shipping Clerk – Durban in Durban

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