HR Specialist

4 weeks ago

East london, South Africa Adzuna ZA B C2 Full time
Location: Port Elizabeth
Role: Payroll & HR Specialist
Qualifications: Matric
Diploma or Degree in HR
Diploma in Payroll
Software:
Astrow Clock Card System
Sage VIP Premier (5.9a)
Excel
Word
PowerPoint
Outlook
Skills & Abilities:
Must come from or worked in a manufacturing environment
Attention to detail and meticulous are essential
Planning and organising skills are essential and excellent time management skills
Must have worked with MEIBC (Metal Engineering Industries Bargaining Council) and
Unions (NUMSA)
Good Communicator; both the written (spelling and grammar) and the spoken word
Calculations & basic math, reconciliations and resolving queries
Emotional Intelligence
Curiosity
Forward thinking, uses their initiative wants to add value to the business
Team player
Works in a structured environment
Real listening skills and respect for keeping information private.
Successful negotiator and influencer.
Analyse information quickly with good problem-solving skills.
Results driven

HR Tasks & Duties
Astrow System (clock card) Administrator Daily
Astrow System (clock card) printing & issuing of weekly clock cards for review,
checking & updating. Weekly
Astrow System (clock card) approval of overtime & shift changes Daily:
Astrow System (clock card) capture of time off (leave ect) Daily
Clock Card Machine always connected and working order Daily
Astrow System employee master data correct & include photo (head shot) of employee
Astrow System Set Up: total hours report is linked up with VIP Payroll, for hours to be uploaded from Astrow .
Once off Astrow System upload hours directly into VIP Payroll Monthly
VIP Payroll: Creation of new employees As required
VIP Payroll: Processing of leave Monthly
VIP Payroll: Processing of payroll values & capturing of values Monthly
VIP Payroll: Reports at month end Monthly
VIP Payroll: Clean-up of Master Data Once off
VIP Payroll: EE & SDL Capturing Daily
VIP Payroll: Capture the shifts for Leave Enhancement Pay Calculation to take place Monthly
VIP Payroll: Manually send out payslips Monthly
Processing of Consultants invoices Monthly
Salaries & 3rd party payments through FIHRST Monthly
Medical Aid & GAP Cover submissions Monthly
Provident fund recon & statement Monthly
Provident fund withdrawal documentation As required
Payroll queries with staff Monthly
EMP201 Submissions & Queries Monthly
EMP501 Submissions Bi-annual
COIDA IOD Submissions As required
COIDA ROE Submissions Annual
UIF Applications and submissions
HR Inductions - New employees
Exit Interviews
New employee contracts & other contracts
New contracts update with existing employees
Job Titles & Descriptions (Profiles)
HR Policies
HR Procedures
Ensure legal compliance throughout human resource management.
EE Committee & Meetings & Submissions Quarterly
SDL Committee & Meetings & Submissions Quarterly
Training Matrix & booking of training Monthly
Future Fit Software System (Administrator) & Performance/Appraisal Review
System - KPI & Objective setting by Line Management ensuring Line Management &
staff are guided through process. Quarterly
Learnerships (interviews, contracts, placements & monitoring) Monthly
Vacancies: Approval form, job advert & interviews. All staff who do not come
through an agency to book appointment for their verification checks
IR - Industrial Relations - Disciplinary (Hearings, Warnings, Performance
Management) Monthly
Retrenchments As required
Implement ESS (Electronic payslips & leave submissions) Once off
Momentum Annual Medicals & New Starters at our PE location Annual
Union and MEIBC Meetings Quarterly
Training of Line Management on BCEA, LRA and Disciplinary
Create and implement wellness programme within business
Using of casual staff on the production line (process and interaction

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