Legal Contracts Administrator

3 weeks ago

Durban, South Africa Adzuna ZA B C2 Full time
Minimum Job Requirements:
  • B.Com / Diploma in Legal or Business Administration.
  • Minimum 2 to 3 years legal administration experience in a similar role.
The Job:
Report to the Senior Contracts Administrator:
  • Establishing Legal Agreements:
    • Draft addendums to agreements, based on approved amendments.
    • Draft basic legal letters, legal notices and correspondence.
    • Assist/support management with drafting of risk-mitigation document to highlight identified risks in agreements under review.
    • Co-ordinate review of specifically identified risk agreements between management and Corporate Legal office.
    • Populate master legal agreement templates.
    • Review details completed in master legal agreements populated by business units.
  • Approving Legal Agreements:
    • Compare expired and new replacement contracts.
    • Review third party amendments to agreements against latest legal version/comments to identify changes.
    • Address administrative checks on final agreements prior to submission for signing.
    • Address administrative checks on signed agreements received from other party, prior to submission for internal signing.
    • Co-ordinate contract amendments when necessary.
  • Other Legal:
    • Provide support to management with legal research of specific legal issues.
    • Address legal queries from business on specific clauses/topics on existing agreements.
  • Credit Applications:
    • Address administration of the complete supplier/vendor credit applications process with business units and Corporate legal office.
    • Liaise with business units and central procurement in respect of new credit application requirements.
    • Liaise with Corporate Legal office to facilitate finalisation of terms and conditions.
    • Draft addendums to customers credit application terms and conditions, based on approved amendments.
    • Prepare final signing version of credit application.
    • Submit signed credit applications to Contracts Administrator (contracts management system administration) for uploading in SharePoint contracts register.
  • Supplier and Customer Agreements Administration:
    • Update the supplier and customer agreements tracker; and follow up on outstanding feedback.
    • Prepare final signing version of agreement based on approved managements approved amendments.
  • Authorised Signing of Agreements:
    • Submit agreements for internal signing in accordance with the resolutions, Approval Framework, shareholder agreements and other applicable agreements.
  • Company Information Records Management / SharePoint Admin:
    • Address administration requirements for company information schedules, letterheads and statutory details.
    • Address administration requirements for published agreements, letterheads, and legal information on SharePoint.
    • Upload departmental documents on SharePoint.
  • General Administration:
    • Litigation (IP and commercial matters) files.
    • Administrative and general support to Departmental Managers.
  • Projects:
    • Compile, collate and review information required for adhoc departmental projects.

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