Programme Coordinator

4 months ago

Sandton, South Africa Adzuna ZA B C2 Full time
  • Coordination of the predefined governance structures to ensure operational efficiency and impact.
  • To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
  • Responsible for providing administrative support to the team to ensure efficient running of the office.
  • To be the point of reference for all queries, requests or issues and be an integral part of the unit.

Qualifications:Â

  • Degree in Economics, Public Policy, Business, or Engineering
  • Â Honours degree or international qualifications will be an advantageÂ

Experience:

  • 4 - 8 year’s experience in a similar role
  • Previous work experience for government (+5 years) and private sector (+4 years)
  • Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
  • Evidence of previous coordinating roles fulfilled.
  • Understanding of the JET investment and implementation plan
  • Understanding of global decarbonization agenda and SA role
  • Understanding of government processes and how to navigate.
  • Understanding of contracting and institutional agreements.
  • Previous experience working with the following government departments – Department of
  • Trade, Industry and Competition, Department of Transport, National Treasury, Presidency,
  • Depart. of Environmental Affairs.
  • Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
  • Effective, versatile, and action-oriented.Â

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Financial / Shareholder Returns:

  • Process the department’s expenditure and / or invoices.
  • Keep appropriate record and regularly report on expenditures.
  • Actual vs Budget monitoring and reporting

Internal / Operational Processes

  • Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
  • Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
  • Ensures effectives of councils and workstream and other meetings.
  • Responsible for agendas for meetings
  • Responsible for preparing meeting minutes (within 7 calendar days of meetings)
  • Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
  • Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
  • Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for  NEV GH Implementation program
  • Continually improves the process of coordination with stakeholders
  • Supports Workstream lead organizations with secretariate functions
  • Assist in the preparation of presentations for meetings
  • Â Maintain organogram of program structure
  • Support the NEV and GH2 council chairperson
  • Responsible for stakeholder data base
  • Track action items and report of status at meetings
  • Alert Programme lead of action items off-track
  • Supports technical expert panels/advisory bodies with secretariat functions

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Customer Focus Stakeholder Management:

  • Provide professional administrative support to the team,
  • Provide an efficient customer service to both internal and external customers

Learning, Leadership People Growth:

  • Manage own development to enhance own competencies
  • Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
  • Solutions Driven, Accountability and Innovativeness.

Technical/Functional Competencies:

  • MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams)
  • Data management and dashboards
  • Presentation skills
  • Attention to detail
  • Excellent time management skills
  • Ability to multi-task
  • Good verbal and written communication skills

Behavioural Competencies:Â

  • Interpersonal skills
  • Good ethics, integrity, and high level of professionalism
  • Confidentiality because of the nature of the work
  • Communication skills (both written and verbal)
  • Ability to multi-task and thrive under work pressure

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