Property Admin

3 weeks ago

Durban, South Africa Adzuna ZA B C2 Full time
Full job descriptionPOSITION: Property Manager
LOCATION: Westville,Durban
EE: Open to all

PURPOSE OF JOB
The purpose of this job is to effectively manage portfolios /or various portfolios Nationally as per the below duties and responsibilities.

KEY PERFORMANCE AREAS AND KEY PERFORMANCE INDICATORS
Leasing
  • Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new deals are prioritized and effectively concluded.
  • Liaise with brokers if required.
  • Attend weekly leasing meetings with the client where accurate feedback is provided.
  • Establish and maintain a good relationship with the tenants.
  • Attend to any issues that might occur between the team and the tenants.
  • Visit and/or contact the tenants on a regular basis.
  • Update records and client of such contact at scheduled meetings with the clients
  • Ensure that the Property Services Manager conducts timely and comprehensive entry and exit inspections.
  • Visit the buildings regularly to ensure that they are maintained to the required levels.
  • Review budgets and projected budgets put forward by services.
  • Review all the services input into the monthly manpack, to ensure that it is of the required standard.
  • Ensure that property services have properly planned for Capital Expenditure in line with the approved budget and that proper process has been followed in committing capital expenditure
  • Follow the annual budgeting calendar.

Utility Management
  • Liaise with the utility service provider to resolve querie
  • Authorise monthly accruals proposed by the service provider.
  • Carry out monthly meetings or as and when required to achieve the best output from the service provider to ensure the reporting to the client is efficiently provided

KEY COMPETENCIES
  • Excellent communication and interpersonal skills on all levels.
  • Dynamic and enthusiastic
  • The ability to interact professionally with the client.
  • Competent time management skills
  • Professional attitude and capability and personal initiative
  • Be deadline driven.
  • Professional attitude and capability and personal initiative
  • Innovative thinking and ability to follow process.

QUALIFICATIONS AND EXPERIENCE
Qualifications
  • Matric (Must)
  • BSc or BSc Honors in Property Studies or BCom in Accounting (with or without Honors)
  • A Professional Designated Exam (EAAB) will be advantageous (Must hold an FFC certificate)
  • Own vehicle
Experience
  • 3-5 years experience in similar role
  • Audit experience will be an added advantage.
  • To perform this job successfully, an individual should have extensive knowledge Microsoft Word; Excel; accounting software; and MS Office.

Skills
  • Excellent knowledge of basic property management.
  • Excellent negotiation and communication skills
  • Highly developed ability to work within a combined team environment and resolve issues that may arise.
  • Proven relationship building ability.
  • Ability to manage staff and to coordinate the efforts of a large team.
  • Ability to implement, manage and report on a wide range of property measurements, performance targets and initiatives.
  • Demonstrated ability to increase productivity and continuously improve methods of property management.
  • Ability to respond to client needs timeously.
  • Ability to analyze data for decision making and trend analysis.
  • Excellent spreadsheet abilities.
  • High intuition, logic and problem-solving skills.
  • Ability to manage time effectively.

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