![Pro Talent](https://www.energyjobline.com/sites/default/files/styles/squared_logo/public/job-logo/get-logo.php__424647.png?itok=_NZCdYiK)
Jhb: Receptionist
2 weeks ago
Job Title:
Receptionist / Invoice Clerk
Monday - Friday
Onsite
R R15 000 CTC per month
Introduction:
As a Receptionist / Invoice Clerk, you will play a pivotal role in maintaining efficient communication with both internal and external stakeholders while ensuring accurate invoicing and administrative support.
You'll be responsible for handling switchboard operations, invoicing procedures, general office duties, and maintaining health and safety standards. Reporting directly to management, you will uphold company policies and contribute to the smooth functioning of daily operations.Duties & Responsibilities:
-
Switchboard Operations:
- Answer incoming calls promptly and courteously.
- Forward calls to the appropriate personnel and announce the caller and company.
- Record detailed messages and distribute them to the relevant recipients.
Invoicing Procedures:
- Maintain control over orders placed and delivered to clients.
- Utilize Omni to create invoices linked to specific sales orders.
- Enter batch numbers and sales prices accurately from the Cardex system.
- Print invoices and ensure timely delivery to the Orders Expeditor.
- Manage a petty cash float for providing change to customers, ensuring accurate balancing and reconciliation.
Invoice Checking:
- Conduct quick computer checks to identify and rectify errors before printing or finalizing invoices.
- Perform manual checks on a weekly basis to ensure accuracy, involving additional parties when necessary.
- Verify invoices for correct pricing and quantities and rectify any discrepancies in coordination with the accounts department.
Filing:
- Organize and file all invoices and delivery notes systematically.
- Attach sales orders and signed delivery notes to corresponding invoices.
- Maintain numerical order filing for invoices by month, ensuring completeness and accuracy.
Postage Management:
- Ensure timely dispatch of postage, either manually or through postal services, to clients.
- Monitor and update postage records to prevent delays in payment processing.
General Office Duties:
- Handle fax communications, including sending and receiving.
- Perform photocopying tasks and distribute copies as required.
- Assist in filing various documents and invoices as per organizational needs.
Health and Safety Compliance:
- Maintain cleanliness and tidiness in the Reception Area.
- Adhere to health and safety protocols and promote good housekeeping practices.
Other Duties:
- Execute tasks assigned by management efficiently.
- Uphold all company policies and procedures diligently.
Requirements for the Job:
- Matric certificate required; additional certifications in office administration or related field preferred.
- Proven experience as a receptionist or in a similar administrative role.
- Proficiency in MS Office (especially Excel and Word) and accounting software (Omni preferred).
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in data entry and recordkeeping.
- Ability to multitask and prioritize tasks effectively.
- Strong organizational and timemanagement abilities.
Conclusion:
Joining the team as a Receptionist / Invoice Clerk offers an opportunity to contribute to a dynamic work environment while honing your administrative and customer service skills.
If you meet the requirements and are ready to take on diverse responsibilities.-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Smollan Full timeWe are on the lookout for an experienced Receptionist in JHB North.As a Receptionist, you will be responsible for:Switchboard Operation Coordination of Courier Services Management of Reception and Office Coordination of General/Administrative Duties Purchase Order and Vendor Payment Management years switchboard/reception/walk-in center experience Grade...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Unique Personnel Full timeJob Number 68791Job Type Temp ContractJob Title ReceptionistComputer Skills SwitchboardIndustry ConsultingCity Johannesburg (Incl. Northern Suburbs)Province Gauteng Large Busy switchboard with a customer facing role. This position is a temp role and would suit somebody living in the close proximity to Bryanston JHB.Inherent Requirements Switchboard...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Edge Executive Search Full timeReceptionist Permanent JHB00321 ADMIN, OFFICE AND SUPPORT Gauteng, JHB Northern Suburbs Cost To Company (Market related) Are you a proactive person with strong customer service and excellent attention to detail? Our client is looking for a receptionist to join their teamResponsibilities: Answer incoming telephone calls and forward to appropriate personnel...
-
Receptionist/administration
2 weeks ago
Johannesburg, Gauteng, South Africa jj recruitment Full timeVacancy AvailablePosition - ReceptionistDuration - PermanentSalary - Market RelatedResponsibilities: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g....
-
Kramerville, Jhb
2 weeks ago
Johannesburg, Gauteng, South Africa Hertex Full timeArea:Kramerville, JHBPosition available from:ImmediatelyDescriptions:We have a full time receptionist position available in Kramerville, Johannesburg.Required to work ever second Saturday.Main purpose of the job:The main purpose of the position is to provide visitors with excellent customer service and supports the showroom operations in a way that presents...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Terra Firma Solutions (Pty) Ltd Full timeJOB TITLE: ReceptionistMANAGER: Executive AssistantLOCATION: Johannesburg***PREFERRED SKILLS: Attention to Detail Time Management Interpersonal Skills Ability to handle pressure and meet deadlines.EXPERIENCE REQUIRED 2+ years' working experience in a similar role or industry. Prior experience as a receptionist or in a related field Consistent, professional...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Marvel Placement Consultants Full timeGauteng, JHB - Northern Suburbs- (Market related)ReceptionistMinimum requirements: Matric. 1 year of relevant experience in a similar role. Must be willing to work on weekends.Duties and responsibilities: Greet clients and visitors with a positive, helpful attitude. Answer, screen, and forward incoming calls and direct visitors to the right person or...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Green Marble Recruitment Consultants Full timeGauteng, JHB - Eastern Suburbs R R Monthly Cost To CompanyOur client (Boksburg), a manufacturing company is looking for a highly energetic, well-presented Receptionist.Minimum 1 years' experience in Reception and General Administration.Must be presentable, well-spoken, professional and hard working.Age Must submit a Picture with your CV.Minimum Requirements...
-
Receptionist - 12-month Contract
2 weeks ago
Johannesburg, Gauteng, South Africa Isilumko Staffing Full timeWe are recruiting for a receptionist to join one of our clients in the banking sector on a 12-month contract in JHB.Your responsibilities will include:Strong technical skillsWill have to handle the petty cash.Excellent English communication as you will be communicating with Diplomats.Strong administration skills.Able to multi-task.Deadline...
-
Johannesburg, Gauteng, South Africa Isilumko Staffing Full timeI am urgently looking for a bubbly, well spoken, well presented and organised Receptionist to join one of our banking clients' on a 12-month contract in JHB. Report into Finance and Administration Manager.Responsible for:Support the IT departmentStrong technical skillsWill have to handle the petty cashExcellent English communication as you will be...
-
Medical Receptionist/team Leader
2 weeks ago
Johannesburg, Gauteng, South Africa Dynamic Outsourced Solutions Full timeGauteng, JHB - Eastern Suburbs Monthly Basic Salary (Medical Aid and Provident Fund, Market related, Negotiable)Busy private practice within the medical industry is in need of a Medical Reception Team Leader Grade 1 Completed leadership certificate/diploma course Minimum 2 to 3 years' experience managing a team of receptionists within busy medical...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Pillango Placements Full timeGauteng, JHB - East**R R 13000 Monthly Cost To CompanyA world leader in providing solutions to the mining industry is looking for a Receptionist to join their team.Job Duties and Responsibilities: Answering and transferring of calls in a professional and friendly manner. Exit the DND mode in the morning on switchboard system. Divert the switchboard system to...
-
Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Howden Full timeThe Big Picture:ESAB South Africa, a division of Howden Africa (Pty) Ltd is looking for a Receptionist to provide an effective frontline service including customer care and ensuring internal customers are kept in contact with each other as required or requested. Attend to all internal travel arrangements for the different regions. Ensure administrative...
-
Receptionist & Administrator (1-year contract)
2 weeks ago
Johannesburg, Gauteng, South Africa Isilumko Staffing Full timeSeeking a well spoken, English speaking candidate with strong administration skills to be the face of the company in JHB. This is a 1-year contract opportunity. Welcome clients' / visitors' Taking callTaking down messagesAttend to all office administration Responding to emails Non-negotiables:MatricSome relevant tertiary qualification is a PLUSNo less than 3...
-
Receptionist - Johannesburg South
2 weeks ago
Johannesburg, Gauteng, South Africa WeBuyCars Full timeThis is an exciting opportunity for a Receptionist to join our team at our Johannesburg South BranchDuties & Responsibilities: Basic Invoicing Assist walkin clients & dealers Maintain office systems Assist Vehicle Sales Personnel with admin documentation Assist Vehicle Buying Personnel with admin documentation Serve as a liaison between the branch and Head...
-
Medical Receptionist
2 weeks ago
Johannesburg, Gauteng, South Africa Qetello Holdings Full timeDuties: Telephone procedures Handle callers professionally and efficiently as set out in the guidelines of the communication protocols Message taking ensure that all messages are delivered promptly and that you follow up for resolve. Patient Management To ensure the respect of patient rights to confidentiality and privacy as contemplated by the National...
-
Junior Practice Manager
2 weeks ago
Johannesburg, Gauteng, South Africa Edge Executive Search Full timeJunior Practice Manager Permanent JHB00330 Medical Gauteng, JHB Northern Suburbs Monthly Basic Salary (Market related, Negotiable) Our client, a leading dental specialist is looking for a Junior Practice Manager Requirements: Front office management Experience in the dental space Medical Practice/ Medical Receptionist experience a must Above average...
-
Office Administrator/pa
2 weeks ago
Johannesburg, Gauteng, South Africa Info Personnel Full timeMature lady with an exceptional command of the English language and sound financial acumen to conduct administrative duties for a company in Northcliff Jhb.Duties & responsibilities:Excellent PA skills Excellent command of the English language (English Home language a requirement) Letter Writing Report Writing Dictation from Director Head Office Attendance...
-
Executive Personal Assistant
2 weeks ago
Johannesburg, Gauteng, South Africa MECS Africa Full timeSouth Africa, Gauteng - Jhb Southern Suburbs- (Negotiable)A passionate, self-starter, Executive Personal Assistant to deliver administrative services to the Managing Director.General office management and people management.Minimum Qualifications: Matric certificate.Tertiary Qualification: Certificate or Diploma in Administration...
-
Johannesburg, Gauteng, South Africa HotelJobs Full timePERSONALITY, PERSONALITY, PERSONALITY Friendly, bubbly, outgoing, pleasant and approachable.SCOPE AND GENERAL PURPOSE:To be responsible for the smooth running of the night shift in the absence of the Night Manager.To be responsible for Hotel check ins and check outs, and to ensure that the standards as laid down by the company policies and procedures are...