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Senior Bookkeeper

3 months ago

Johannesburg South, South Africa BLACK UMBRELLAS Full time

Job Purpose


To fulfil the bookkeeping needs for each assigned support cost centre and play a key role in providing support to the CSO finance function and regional bookkeeping team.

Verifies completeness and accuracy of financial submissions, computations, and records to ensure that all priorities and deadlines are met.

Client Billing

  • Issuing invoices as and when maybe required by the support centres and regions

Supplier Administration

Perform the following duties for all cost centres:

  • Ensure monthly timeous receipt of supplier invoices and supplier statements for all suppliers;
  • Ensure supplier invoices submitted for payment are VAT compliant;
  • Preparation of monthly supplier reconciliations including investigation and resolution of any reconciling items noted;
  • Preparation of purchase orders and subsequent payment batches for approval within the accounts payable workflow;
  • Coordinate all cost centres supplier payment process to ensure all supplier payments due are made on time within each monthly deadline;
  • Supplier master data maintenance in the SAGE system including supplier
  • SLA archiving and renewal schedules for all cost centres.

Payment Cycle
Perform the following duties for all cost centres to ensure a streamlined payment process:

  • Prepare monthly interbranch payment schedule;
  • Preparation and circulation of monthly payment schedule for all cost centres within the first week of each month. This includes both dates for validation of payment batches and dates for payment release;
  • Validation of all payment batches prior to each payment batch being loaded for release on the banking platforms. This includes checking all supporting documents are in accordance with BU policies and relevant statutory requirements;
  • Submission of validated payment batches to relevant approvers per monthly payment schedule timelines;
  • Loading of approved payments and beneficiaries on the banking platform for assigned support centres as well as in the absence of a Regional Manager.
  • Assist with queries related to accounting system workflow and escalation thereof where necessary to Finance Manager.

Monthly Financial Reporting

Perform the following duties for all cost centres:

  • Prepare monthly petty cash reconciliation;
  • Prepare monthly travel account reconciliation & allocate expenses accordingly;
  • Capturing of monthly standard and/or correction journals;
  • Capturing of bank entries not captured in any of the submodules (Accounts Payable, Accounts Receivable)
  • Preparation of monthly bank reconciliations;
  • Preparation of monthly reporting pack and balance sheet reconciliations before the reporting deadline;
  • Perform the following centralised duties to ensure an efficient monthend close:
  • Preparation of monthly standard journals. These include interbranch payments, inter-branch accruals, VAT refund, payroll, and allocation journals.
  • Capturing and posting of all general journals in the accounting system;
  • Ensure each reporting period in the accounting system is locked after each month end close;
  • Consolidation of all cost centres bank reconciliation for review and approval;

Stakeholder Reporting
Perform the following duties per the Stakeholder Reporting Requirements:

  • Ensure that clients management accounts are prepared by the outsourced bookkeeping services provider.
  • Perform adhoc requests on all the projects

Finance Administration

Perform the following duties for all cost centre:

  • Ensure capital expenditure forms are completed and approved in accordance with BU policies for each capital purchase;
  • Assist with bank administration by ensuring valid bank confirmations are available for funder request at all times, filing of all cost centre bank statements;
  • Petty cash administration including filing of all receipts, purchases and approved slips;
  • Maintain an organised filing system both electronically ;
  • Ensure compliance with tax ensuring that invoices meet VAT requirements.
  • Assist with the external and stakeholder audit processes by ensuring all required documentation requested by auditors is provided timeously for all cost centres.
  • Continually endeavours to improve identified gaps within area of work;
  • Ensure that timeous, accurate and reliable financial information is produced;
  • Assist with ad hoc finance requests/projects as and may be required.

Education, Skills, Knowledge and Experience

  • Matric
  • Minimum qualification of National Diploma in Accounting or equivalent
  • Minimum 3 years working experience as a Bookkeeper
  • Excellent knowledge of the NPO industry
  • Indepth understanding of donor/ funding models and applicable regulations
  • Excellent leadership skills with ability to interact and influence at all levels
  • Excellent interpersonal and communication skills
  • Excellent negotiation and persuasive skills
  • Excellent presentation skills

Ability to commute/relocate:

  • Johannesburg South, Gauteng: Reliably commute or planning