POD Admin Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Outsourced CFO Full time

Outsourced CFO is searching for a highly motivated and detail-oriented admin professional to provide crucial support to the POD structure, ensuring smooth operations within the Cloud Accounting Department.

Responsibilities:

  • POD Administration
    • Assist in various administrative tasks assigned by the Cloud Accounting Practice Administrator, POD Leaders, and Accounting Consultants.
    • Facilitate the signing of client documents by POD team members.
    • Help with SARS e-filing notifications and allocation to team members.
    • Ensure all team members sign attendance registers post-training events.
    • Perform data entry tasks, update client information, financial records, and relevant data for the POD.
    • Prepare and format documents, presentations, and spreadsheets as needed.
    • Coordinate meetings, appointments, and conference calls for POD team and clients.
    • Ensure timely submission of weekly timesheets.
    • Review monthly budget vs. actuals and submit timesheets before COB on Fridays.
    • Manage administrative tasks such as client onboarding, offboarding, rescopings, and proposals creation.
    • Handle Zoho Project management tasks, including overseeing projects, adjusting due dates, team allocations, and assigning new projects.
    • Assist with monthly planning meetings scheduling and coordination.
    • Review team capacity on Zoho Analytics and align it with budgets based on client payments and time spent.

Internal Training & Company Culture

  • Ensure completion of scheduled training.
  • Update training deliverables.
  • Stay updated on industry changes and trends.
  • Participate in company team events regularly.
  • Foster a positive and productive company culture.
  • Promote and uphold company values.
  • Cultivate teamwork, collaboration, and mutual respect.

The ideal candidate should possess a High School Diploma or equivalent, with additional education in office administration considered a plus.

Ideal Candidate Characteristics:

  • Enthusiastic & proactive
  • Initiative & decisive
  • Team player & solution-oriented
  • Reliable & practical
  • Organized & stress-resilient

Ideal Candidate Skills and Abilities:

  • Proficient in computer skills
  • Excellent communication and organization skills
  • Strong team player

OCFO Core Values:

  • Priority to family
  • Uphold integrity
  • Foster innovative thinking
  • Strive for excellence
  • Encourage growth and success

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