Property Lease Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Southern Shore Recruitment Agency Full time

Property Lease Administrator

Cape Town

R Per month

Purpose of the role:


The Lease Administrator is responsible for the administration of all office leases throughout the lifecycle of the lease contract from creation, amendments and renewals, to lease termination and moveouts.


Requirements:

  • 23 years relevant experience
  • Microsoft Office Suite, particularly:
  • Excel
  • Outlook
  • MS365 Sharepoint (advantageous)
  • Word
  • Contractual Law (advantageous)
  • Excel
lent verbal, written and numerical skills.

  • Attention to detail.
  • Administrationorientated and able to manage multiple tasks and goal simultaneously.
  • Effective time management.
  • Own Vehicle and reliable car

The duties and responsibilities of the Lease Administrator are listed below:

  • Maintenance of all lease documents, including lease agreements, amendments and lease
renewals.

  • Ensuring that lease documents comply with policies and procedures which have been established.
  • Maintaining accurate, complete and uptodate records for all lease documents and other
important information.

  • Managing client lease folders on Sharepoint (SP) by creating folders per policies and standards,
uploading all necessary information and archiving old client folders.

  • Maintain a detailed understanding of all the clauses, terms and conditions as well as any
addendums pertaining to lease agreements.

  • Drafting new leases from signed client proposals, using the latest lease template ensuring that
information is accurate, special comments are clearly documented as prescribed and are supported

by written confirmation from directors.

  • Maintain an intricate knowledge of the pricing structures throughout the organisation that relate to
all products and services.

  • Ensure that all tickets applicable to lease administration are managed and completed within service
delivery time lines.

  • Performing credit checks and consulting with the Financial manager with regards to any negative
credit history.

  • Providing Ops team with feedback on credit checks, after consulting with FM if necessary.
  • Instructing finance (via ticketing system) to invoice the client once fully signed leases are received
and ensuring that all relevant information is included to enable finance to invoice accurately.

  • Ensure that the Sales Analysis is accurate and up to date and reflects all existing office leases.
  • Sending out lease renewal reminders within required timeframes.
  • Compiling lease history and documentation for leases which are being handed over for collection

Salary:
R15 000,00 - R17 000,00 per month

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (preferred)

Education:

  • High School (matric) (preferred)

Experience:

Property Lease Administration: 2 years (preferred)

Language:

  • English and Afrikaans (preferred)

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