Sales and Events Co-ordinator

2 weeks ago

Stellenbosch, Western Cape, South Africa Factory 209 Pty Ltd Full time

Central Events and Conferencing Office new position available:

Events Coordinator
The Central Events and Conferencing Office is a new unit created by Stellenbosch University.

This unit sits outside the traditional University framework in a spin out company, Factory 209 (Pty) Ltd, which is 100% owned by SU.

This exciting new unit is looking for dynamic new talent to further grow the business in 2024 and beyond.

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Business unit: Event Coordinator

  • Conferencing and Business events
-
Department:Central Events and Conferencing Office

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Geographical Location: Stellenbosch

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Province/Region: Western Cape

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Number of Positions:2

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Assume position:1 April preferable

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Annual renumeration: From R per annum depending on skills and experience

Job goals/purpose:

Coordinate conferences and business for CECO clients as instructed by CECO Division Heads, from inception to completion.

Events should be orchestrated with attention to detail, impeccable taste, and finesse as well as attention to the client and guest experience.

This position will also contribute to the sales team's promotional activity plan and share in the responsibility for achieving revenue targets.


MAIN RESPONSIBILITIES

  • Organise and attend prospective customer site visits
  • Drive sales for potential conferencing and MICE clients
  • Event management across various disciplines focused on conferencing and MICE
  • Keep excellent financial and operational records
  • Establish, build, and optimise customer and supplier loyalty
  • To be fully conversant in the event budget

ADMINISTRATION & EVENT MANAGEMENT

  • Plan and implement small large scale events from start to finish
  • Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunity and conversion
  • Effectively manage the calendar, keep all necessary stakeholders informed of upcoming events
  • To work with other divisions in CECO, other business units in Factory 209 and all internal environments in Stellenbosch University
  • To ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations
  • To act as the first point of contact for all event and facility rental enquiries
  • Involvement in PR and media management
  • Involvement in Event Operations from booking staff to ensuring all events are compliant under National, local and SU regulations
  • Event staff procurement, management, and facilitation of renumeration
  • 3rd party suppliers onboarding and management
  • Follow company milestones, deadlines and operational SOP's

GENERAL

  • Support SU and CECO vision and mission
  • Establish strong relations throughout the MICE industry including but not limited to Visit Stellenbosch, Wesgro, SANCB, SAT, industry suppliers, potential customers, potential sponsors etc.

Job Requirements

Qualifications/education/Training

  • Diploma or 3year degree in events management or similar (
    Essential )
  • Project management qualification (
    Desirable):
  • Safety officer qualification
  • First aid qualification

Professional Experience

  • 13 years in events environment (
    Essential):
  • Conference management
  • MICE events management
  • Project management and administration
  • Facility Rental management and administration
    (Desirable)

Professional skills

  • Strong networker and customer centric (
    Essential):
  • Excellent event management track record
  • Excellent customer service record
  • Familiar with standard quoting and invoicing procedures
  • Above average organisational and planning skills
  • Familiar with business principles and practices
  • Strong communication skills
  • Meticulous and detail orientated
  • Event support services intermediate knowledge (AV, sound, logistics, catering etc.)
  • Sound knowledge of the SASREA act
  • Sound knowledge of SANS 2020
  • Sound knowledge of standard event health and safety regulations
  • Knowledge of Stellenbosch Municipality event registration requirements, including bylaws
  • Up to date with trends pertaining to the events industry
  • Sound Knowledge of COVID19 Compliance for events
  • Exposure to an academic environment
    (Desirable):
  • Exposure to large-scale, multi-day/multi-facility complex events

Programs and systems

  • Microsoft office suite with strong excel skills (
    Essential):
  • MS teams/ zoom/ other suitable virtual meeting space
  • Event management software
    (Desirable):
  • Professional network within the conferencing and events industry

Salary:
R240 000,00 - R300 000,00 per year

Application Question(s):

  • Why do you think you are perfect for this role?
  • How do you stay motivated on a daily basis?

Education:

  • Diploma (required)

Experience:

  • Events coordination: 3 years (required)

Ability to Commute:

  • Stellenbosch, Western Cape (required)

Ability to Relocate:

  • Stellenbosch,

Western Cape:
Relocate before starting work (require

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