Residence Manager

2 weeks ago

Pretoria, Gauteng, South Africa Embassy of Ireland, South Africa Full time

Residence Manager, Embassy of Ireland, Pretoria at the Official Residence of the Ambassador
-
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad._

Roles and Responsibilities:

The precise range of duties will vary over time, but will include the following:

EFFECTIVE MANAGEMENT OF RESIDENCE

  • Anticipate maintenance, service continuity and health and safety issues, addressing them in a timely way when they arise
  • Overseeing the work of the contracted service providers at the official residence and signing off once completed.
  • Oversee procurement of household goods ensuring compliance to the Embassy procurement policies,
  • Supervising and training household staff and Issuing of weekly task list/house duties to the Residence Assistant,
  • Keep an inventory of all house equipment and report immediately to your line manager if any repairs in the house is needed,
  • Protecting and maintaining household equipment and adhering to health and safety standards,
  • Report immediately to your employer any activities on the premises that you feel are a security risk,

EFFECTIVE MANAGEMENT OF SERVICE PROVIDERS

  • Direct service providers for representational functions at the Official Residence, and, from time to time as required, at the Chancery;
  • Assisting with coordination and management of Mission external event managers/external caterers for specialised or largerscale events as relevant;

REPRESENTATION STANDARDS AND HOSPITALITY

  • Receive guests at the residence and ensuring that guests are received appropriately by offering them refreshments, etc.
  • Keep a clean and tidy appearance at all times by performing cleaning activities such as, mopping, sweeping, dusting, polishing and vacuuming
  • Assist with the daytoday shopping and preparation of meals and refreshments, as required, for guests and provide backup for the cook as required;
  • Washing, ironing and folding clothes.
  • Other duties as required from time to time and directed by the Ambassador and Deputy Head of Mission as necessary.
  • 5 years' minimum experience working in hospitality, facilities management or related;
  • Computer literacy
  • Matric high school education
  • Fluency in English
  • The highest levels of integrity and trust and strong discretion;
  • Reliable and can work on own initiative;
  • Attention to detail and proactive in addressing maintenance issues
  • Strong organisational and management skills; and
  • Excellent interpersonal and communication skills.

Desirable:

  • Post matric certificate

Terms and conditions of employment:

  • Monday to Friday, 37 hours per week, with standard office hours from 08h00 to 16h30;
The salary for the position
ZAR per month and
ZAR per annum, paid locally on a monthly basis (pay scales are currently being reviewed
- further information should be available by time of interview).

  • Start date
    :01st April 2024; A 6 month probationary period will apply, after which time performance will be reviewed;
  • Benefits: Medical Aid;
  • The position will require regular out of hours work in the evening/at weekend and will be agreed in advance.

How to apply
The Job Description for this position is available on our website

Applications must be received before 16h30 on 3rd March 2024

Selection Process:

  • A skills test may form part of the interview process;
  • A second round interview may form part of the interview process; and
  • It is planned that interviews will be held in person before beginning of
    March
:

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff
Police security clearance will be sought in respect of individuals who come under consideration for appointment.

Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided.

If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
-
Please note that canvassing will disqualify applicants._
-
The Embassy of Ireland, Pretoria is committed to a policy of Equal Opportunity._

Salary:

R10 948,43 per month

Education:

  • High School (matric) (required)

Experience:

Residence Manager: 5 years (required)

Application Deadline: 2024/03/03

Expected Start Date: 2024/04/01

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