HR Project Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa Hogan Lovells Full time
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Role Purpose:


The Overall purpose of the role is to provide project administration support for the UK annual HR projects and processes.

The focus is in the delivery of HR projects including but not limited to Trainee's, Graduate Recruitment, Salary Review and Fee Earner Practicing Certificates.


Roles & Responsibilities:

Graduate Recruitment:

  • Provide project support for graduate vacation schemes.
  • Manage and coordinate all onboarding documentation required.
  • Manage project timelines.
  • Set up new joiner instructions in iPublish.
  • Manage Right to Work and Conflict checks.
  • Prepare payroll information packs.
  • Prepare and send trainee offers.
  • Coordinate timelines and preparation for financial assistance for the students

Trainee Development:

  • Coordinate trainee life cycle events including trainee onboarding, newly qualified admission and promotions, seat moves and secondments.
  • Manage project timelines and coordinate support including setting up project meetings, minuting project meetings and circulating to stakeholders.
  • Set up new joiner communication in iPublish
  • Monitor and manage trainee onboarding including preemployment screenings, conflicts, medicals, and onboarding documentation.
  • Establish own process for administering assigned tasks and ensure that these are aligned to the project timelines.
  • Monitor preemployment screening and flag any issues with the Senior HR Operations Manager.

Practicing Certificates:

  • Support Senior HR Operations Manager in the global annual practicing certificate renewal
  • Reach out to International offices to maintain up to date lists of England and Wales qualified lawyers.
  • Set up and coordinate project meetings.
  • Maintain SRA website with new joiners and leavers.
  • Coordinate project timelines with Senior HR Operations Manager and key project stakeholders.

Additional roles or responsibilities:

  • Set up monthly payroll meetings with payroll team and HR Ops team.
  • Ensure that the monthly third party invoices are paid in line with Service Agreements.
  • Coordinate and support additional key HR projects.
  • Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements.

Requirements profile:

Education:

  • Grade 12 or equivalent
  • HR Degree or equivalent tertiary qualification

Experience:

  • Minimum 23 years' experience working in an administration role
  • Experience working in a shared service or international organization

System Skills:

  • Microsoft Office
  • Advanced


 HR Systems
  • Recommended


 Workday
  • Recommended

Mental & Environmental / Legal Requirements:

  • Must be extremely organized.
  • Must be able to work to deadlines
  • Must be able to handle high volumes of work
  • Must maintain high confidentiality at all times
  • Must have an understanding of the organization in order to deal with any general queries
  • Must have a clear criminal record

Knowledge and Skills:

  • Attention to detail
  • Analytical skills
  • Organizational and time management skills
  • Business writing
  • Good listening, writing and verbal communication skills
  • Work independently and on own initiative within specified guidelines or processes
  • Welldeveloped interpersonal skills and able to deal with colleagues at all levels
  • Work appropriately with confidential and sensitive information
  • Commercial awareness

Behavioral competencies:

  • Ability to handle queries efficiently with diplomacy and tact
  • Ability to follow instructions precisely
  • Adapting and responding to change
  • Strong work ethic with an inherent sense of urgency
  • Delivering results and meeting business expectations
  • Working constructively with others
  • Delivering through others
  • Additional Considerations:_
  • Applicants must be South African citizens or have a valid South African work permit
Hogan Lovells Services (South Africa) Limited (Incorporated in England) is an equal opportunity employer. All positions are placed in accordance with the Company's Employment Equity Plan.

  • Hogan Lovells Services (South Africa) Limited (Incorporated in England), with its head offices at 140 West Street in Sandton, Johannesburg_
  • Where shortlisted, your information will be retained for a period of _
  • 12 months_
  • This information is given to us, by you, voluntarily and of your own free will._
- selected_
- third parties._

  • You have the right to access this information while in our possession and make corrections if necessary._
- , if you are unhappy with the manner in which we deal with your information._

  • Administrator / HR Admin

    2 weeks ago

    Johannesburg, Gauteng, South Africa Surgo HR & Training Full time

    Our Client, a well-established QSR (Quick Service Restaurant) company is recruiting for an experienced Administrator / HR Admin to to join their team.Job Purpose:The purpose of this role is to provide an effective Administration service in an efficient, professional, and effective manner. To also support the HR Manager within the team, supporting with areas...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa MECS Africa Full time

    South Africa, Gauteng - Jhb Eastern Suburbs- (Market related)Our leading Heavy Equipment Manufacturing client is currently recruiting for an HR Administrator to perform administrative support to the Human Resources function and ensure that all administrative tasks are completed on time, project based activities are implemented, and key areas are...

  • HR Generalist

    2 weeks ago

    Johannesburg, Gauteng, South Africa HR Simplified Full time

    The HR Generalist is expected reporting to the Human Resources Manager, to provide core HR activities that support a quality service delivery to the team, across the spectrum of day-to-day HR activities and employee life cycle. Supporting the development and implementation of Human Capital initiatives and HRIS.To be familiar with Human Capital good...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa WTW Full time

    HR Services Specialist SEAMWould you like to help drive the growth of a global company that works with 86% of the Fortune Global 500? Do you have a passion for providing support through administration and transactional activities within Human Resources? If so, we have an exciting opportunity to join our HR Operations Team that provides services to our...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Tsebo Group Full time

    About Us:Tsebo Facilities Solution is looking for an HR Administrator who will be responsible to provide efficient HR administration support to the HR Team for designated business units/contracts, assist with the implementation of HR projects, communicate general HR and risk management advice; ensure a proactive approach to compliance and corporate...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa De Beers Group of Companies Full time

    Company Description The HR Operations Hubs are responsible for the implementation of HR processes, support endtoend employee lifecycle events and queries, ensuring compliance and governance as well as provide valuable insight. Our HR Administration team deliver a broad range of HR services for the full employee lifecycle including employee contracts, new...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most._ The HR Administrator will provide effective administrative support to the Capricorn and Mopani team in relation to all Human Resource related matters._General HR...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Responsibilities: Assist with the recruitment and onboarding process, including posting job openings, scheduling interviews, conducting reference checks, and facilitating new hire orientations. Maintain accurate and uptodate employee records in the HRIS (Human Resources Information System) database, ensuring compliance with data privacy regulations and...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa NTT Ltd. Full time

    NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.In today's 'iNTTerconnected' world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of...

  • Project Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Freerecruit Full time

    Project Administrator with a possibility of extension. Your role is to assist the Project Manager.A successful candidate will have:Matric with Business or Project Administration Certificate / DiplomaRelevant Project Administrator experience (at least 2 years) in an IT environmentWorking Knowledge of PlanViewProficiency in Microsoft Office Suite of Products...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Structureit Full time

    Main focus on the roleWe are looking for HR Administrator to join our team on an 8-month contract to work closely with our People Benefits and Ops Manager for all HR operations functions within our Enablement Team as well as our Head of People in managing the recruitment process.What you'll do Maintain employee details on internal HR system such as leave...

  • HR and Payroll Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Buffalo International Logistics Full time

    Qualifications and Skills: Bachelor's degree in Human Resources, Business Administration, or a related field. Proven experience in HR administration and payroll processing. 3+ years experience as a HR and payroll administrator Proficiency in payroll software and HR systems. Strong understanding of payroll and hr procedures. Excellent attention to detail and...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa ADvTECH Full time

    To deliver exceptional human resource administrative services, creating and maintaining accurate records, and facilitating HR processes to enhance employee experiences and organizational compliance. Provides support, assistance and excellent customer service to the HR Administrator Team Lead as well as stakeholders in the various schools and at Support...

  • Finance and HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa TechnoServe South Africa Full time

    Job Title: Finance & HR AdministratorDepartment: Finance DepartmentLocation: JohannesburgGrade: 5Job Summary:The Finance & HR Administrator is responsible for managing the financial, administrative and HR processes of the programme, working closely with TechnoServe's regional and central finance team. The Finance & Administration Coordinator will ensure the...

  • Finance and HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa TechnoServe Full time

    Job Title: Finance & HR Administrator Department: Finance Department Location: Johannesburg Grade: 5 Job Summary: The Finance & HR Administrator is responsible for managing the financial, administrative and HR processes of the programme, working closely with TechnoServe's regional and central finance team. The Finance & Administration...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ad Talent Africa Full time

    Who are we:A global company specialising in the design and development of sustainable and immersive resorts and lodges in naturally beautiful locations - with expertise in architecture, interior design, procurement and project management.Who are we looking for:We are looking for a highly organised and meticulous HR Administrator to provide operational and...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa NTT Ltd. Full time

    NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.In today's 'iNTTerconnected' world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Only the Best Full time

    Skills: Human ResourcesHuman Resources Administration AdministrativeIndustries: Human ResourcesDescription:Our client based in Kyalami is seeking to employ an HR Administrator who has experience on the Taleo system to complete the following:Employee Changes/ Amendments: Ensure all employee changes, such as transfers, promotions, medical aid changes etc are...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Pink Elephant Full time

    Looking for an HR Administrator to support our Human Resources department who will act as the first point of contact for HR-related queries from employees.Main Responsibilities: Be the first point of contact for all HRrelated queries Handel the Full internal recruitment process Handel the Onboarding and Offboarding process Employee wellbeing Preparing and...

  • HR Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa CBRE Excellerate Full time

    Main purpose / objective of the position:This role will have a dual responsibility to provide administrative support to the training function on a national basis and the Gauteng based Human resources Managers in terms of Human Resources administrative support.This job will require the individual to be highly numerate, well organized, with the ability to work...