Debtors Clerk

2 weeks ago

Johannesburg, Gauteng, South Africa Unique Personnel Full time

Job Number

  • 71244

Job Type

  • Permanent

Job Title

  • Debtors Clerk

Computer Skills

  • Google Suite,MS Office,Oracle,Xero

Industry

City

  • Johannesburg (Incl. Northern Suburbs)

Province

  • Gauteng
  • Job Function:
  • The Debtors Clerk is responsible for managing and maintaining accurate records of the company's accounts receivable and ensuring timely collection of outstanding payments. You will play a critical role in the financial health of the organization by effectively managing customer accounts, resolving payment issues, and maintaining positive relationships with clients.
  • Role Profile:
  • Invoicing and Billing: Generate and distribute accurate and timely invoices to customers based on sales orders or contracts. Ensure invoices are complete, correctly priced, and properly documented with relevant supporting information.
  • Accounts Receivable Management: Maintain uptodate and accurate records of accounts receivable. Monitor and track outstanding customer balances and follow up on overdue payments. Regularly reconcile customer accounts to resolve discrepancies and identify potential issues.
  • Customer Relationship Management: Build and maintain positive relationships with customers to facilitate timely payments. Address customer queries, provide account statements, and handle any issues or concerns related to billing and payment.
  • Reporting and Analysis: Prepare and analyse accounts receivable reports, including aging reports, collection forecasts, and bad debt provisions. Provide regular updates to management on outstanding balances, payment trends, and customer delinquency.
  • Documentation and Recordkeeping: Ensure accurate and organised documentation of customer transactions, payment histories, and communication records. Maintain proper filing systems for easy retrieval of information.
  • Process Improvement: Identify opportunities to streamline and enhance the debt collection process. Propose and implement improvements to optimise efficiency, reduce outstanding balances, and minimise bad debts.
    Inherent Requirements
  • Skills and experience required.
  • Matric and Certification/diploma in accounting, finance, or related field is preferred.
  • Proven work experience as a debtors clerk, accounts receivable clerk, or similar role.
  • Strong numerical and analytical skills with attention to detail.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Knowledge of accounting principles and understanding of accounts receivable processes.
  • Familiarity with credit control procedures, collection techniques, and legal requirements.
  • Ability to prioritize tasks, meet deadlines, and work independently.
  • Problem
  • solving
mindset with the ability to resolve conflicts and negotiate payment terms. Integrity and professionalism in handling sensitive financial information. Behavioural:
  • Thinking
  • The ability to understand and analyse problems and find solutions.
  • Problem
  • solving
  • The ability to think creatively and work collaboratively with teams to solve business challenges.
  • Good listener & communicator
  • requirement gathering is a key part of the role so the ability to ask the right questions and correctly understand the information received is essential.
  • Teamwork
  • the ability to collaborate and work as part of a team
  • Confident presenter
  • the ability to present findings and recommendations to senior leaders and to manage stakeholder meetings.
  • Technical Competencies: MS Office, Google Suite, XERO, Oracle
    What Qualification
  • Matric

Minimum Qualification

  • Matric

Status

  • Available

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