Receipting Clerk

2 weeks ago

Rustenburg, North-West, South Africa Rainbow Recruitment Full time

Job Advert Summary:

Minimum Requirements:

  • Grade 1
  • Minimum of 2 years' experience in a "procure to pay environment added advantage
  • Working knowledge of SAP
  • Working knowledge of MsOffice
  • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
  • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
  • Support and drive the business core values

Duties and Responsibilities:

DAILY OPERATIONAL EXECUTION

  • Receipting of nonstock items, stock items, CAPEX, service items and finished product for resale in compliant and timely manner
  • Ensure compliance with established procedures and company standards including levels of authority.
  • Ensure that high level of housekeeping is maintained
  • Verify that a Purchase Order (PO) exists for the delivery being received.
  • Stock can only be receipted against an ERP system PO.
  • Once the PO has been identified, Receipting clerk who physically received the items must check the delivery note against the physical stock for following:
  • Item correctness
  • Quantity of stock, and Visual quality.

STOCK ITEMS

  • Ensure receipting is completed within 24 hours of receipt of all relevant supporting documentation.

SERVICES

  • Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed.
  • The invoice and applicable job card must be submitted to the Operational Procurement for receipting.

RECEIPTING OF FINISHED PRODUCT FOR RESALE

  • Ensure receipting is completed within 24 hours of receipt of all relevant supporting documentation.

ADHOC AMINISTRATIVE DUTIES

  • General administrative duties
  • Administration GRA and emergency list Consumer Division:
  • Maintenance of master-list of all GRA and emergency order list allocated to all suppliers and or employees.
  • Address internal customer queries (i.e. employees)

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