Personal Assistant/office Manager

2 weeks ago


Johannesburg, Gauteng, South Africa Gas Certs London Full time

Job Title:
Personal Assistant and Office Manager

Location:
United Kingdom

Type:
Full-time, Visa sponsorship provided for 1 to 5 years

Responsibilities:

1.

Administrative Support:

Providing administrative support to ensure efficient operation of the office. This may include managing calendars, scheduling meetings, and making travel arrangements.

2.

Invoicing and Billing:

Handling invoicing and billing tasks, including generating invoices, tracking payments, and resolving billing discrepancies.

4.

Document Management:

Organizing and maintaining physical and electronic files, ensuring documents are accurately filed and easily accessible.

5.

Meeting Coordination:

Assisting with the coordination of meetings, including preparing agendas, scheduling meeting rooms, and arranging refreshments.

6.

Office Supplies Management:

Monitoring and replenishing office supplies, ensuring that essential items are always available for staff use.

7.

Data Entry and Record Keeping:

Performing data entry tasks and maintaining accurate records of office activities, expenses, and other relevant information.

8.

Visitor Management:

Greeting and assisting visitors to the office, ensuring they are directed to the appropriate person or department.

9.

Vendor Management:

Liaising with vendors and service providers to ensure timely delivery of goods and services, and resolving any issues that may arise.


10.

Facilities Management:

Overseeing the maintenance and upkeep of the office space, including coordinating repairs, cleaning services, and other facilities-related tasks.

11.

Supporting Management:

Providing support to senior management as needed, including assisting with special projects, conducting research, and preparing reports.

12.

Confidentiality:

Maintaining strict confidentiality of sensitive information and handling it with discretion.

Requirements:

  • Proficiency in English, demonstrated by passing the IELTS exam. If applicants do not possess this qualification, they must be willing to take the exam.
  • Minimum one year of experience in a similar role
  • Positive, cando attitude
  • Open to applicants from South Africa with details on the visa sponsorship

How to Apply:

IELTS Qualification:

Note:

Pay:
R60 000,00 - R66 500,00 per year

Application Question(s):

  • Have you done IELTS?

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