Trust Officer Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Graduate Placements Full time

Responsibilities:

  • Collation of all necessary documentation relating to administration of local and offshore investment instructions, including redemption's and switches, and share dealing.
  • Ensure necessary authority is obtained, preparation and capturing of same on internal systems (Fundamental, and Climan/ CRM system).
  • Daily/ monthly EFT payments to and on behalf of clients, including all verifications preparation and capturing of same on internal systems (Cashman/ CRM system).
  • Review debit balances and assist trust officer to take corrective action.
  • Onboarding of new clients, and responsible for all client take on documentation, and loading on internal systems.
  • Quarterly invoices for adhoc fees
  • Preparation of trust administration requirements, and all payments relating to it.
  • Client liaison: timorous response to, and resolution of all queries.
  • Accountable for electronic and hard copy filing relating to investment administration; and advisory record keeping as per applicable financial services legislation, ensuring that all investment and payment instructions are compliant.
  • Liaison with internal investment administration and support departments.
  • Collation of all client monthly and quarterly reporting.
  • Collation of tax documentation per client.
  • General secretarial support: typing, filing, faxing etc of client correspondence, diary and event management.

Requirements:

  • Previous front office/ secretarial support, or similar experience specifically dealing with investment administration instructions and followups, with a minimum of 23 years' experience in this area
  • Matric a requirement, preferably with accounting
  • Bookkeeping /accounting/ Finance diploma; unit trust/ local and offshore Investment/ life assurance/ will be an advantage
  • Computer literacy (intermediate): MS Office suite and excel at an intermediate level
  • Ability to work independently
  • Attention to detail and excellent organisational skills
  • Problemsolving skills and ability to demonstrate initiative

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