Complaints Consultant

2 weeks ago


Johannesburg, Gauteng, South Africa Hollard Recruitment Full time

Job Advert Summary:

Job purpose


Manage the resolution of customer complaints received from various sources such as: Telephone, E-mail, Workflow, Branches, Website, Partners, Brokers, Web, CEO's office, Media, Social Media.

Retaining the policy holder, while maintaining a high standard of customer service. This position is ideal for a hard-working and innovative individual that can work independently and enjoys interacting with customers.

Key Responsibilities
Logging of all complaints received from various sources within the company

Escalate and follow up on complaints with the Business units and take ownership of the complaint.

Communicate with key internal stakeholders and ensure resolution of a complaint


Mediate between the customer and the business unit to ensure the final complaint resolution is fair towards the customer and adheres to the TCF complaint handling standards.

Respond on external complaints platforms for all complaints logged.

Manage customer complaints through the value chain (acknowledge, investigate, provide feedback, resolve, recommend improvement action.

Perform post complaint surveys with all customers to ensure the complaint was fairly dealt with and identify improvement actions related to the Hollard complaint handling process


Full and accurate assessment of all complaints for claims and policy admin in terms of Hollard Life principles & philosophies.

Maintaining clear and consistent communication with internal & external parties regarding progress update of the complaint and requirements thereof

Ensuring that all line of business systems is updated and that all necessary notes have been made on the relevant systems

Resolve all queries on a complaint raised by customers during all the above interactions effectively and efficiently thus ensuring customer satisfaction

Compilation of daily stats to Team Manager

Provide daily customer trends to improve operational effectiveness and efficiency in the team

Maintaining turnaround times in terms of Service Level agreements and meeting induvial and team KPI's

Resolve all queries raised by customers during all the above interactions effectively and efficiently thus ensuring customer satisfaction

Problem solving, retrieval of calls, handling disputes and feedback to clients.

Assisting with special projects when called upon

Monitoring trends and recommendations from customers

Managing own targets and addressing variances

Required Knowledge and Experience:

At least 5 year's experience in customer service environment

Exposure to complaints would be an advantage

Understand the Hollard structure and their partner model

Skills:

Customer Service orientation

Excellent verbal and written communication skills

Excellent interpersonal skills that promote good relationships

Ability to effectively deal with irate clients

Ability to work in a high -pressured environment

Good organizational skills

Problem solving skills

Excellent negotiation skills

Analytical skills

Ability to multi-task and coaching skills

Ability to liaise at an executive level

Critical thinking

Educational Requirements:

Grade 12 (Matric)

Degree / Post graduate Diploma

RE5

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