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Complaints Consultant
2 weeks ago
Job Advert Summary:
Job purpose
Manage the resolution of customer complaints received from various sources such as: Telephone, E-mail, Workflow, Branches, Website, Partners, Brokers, Web, CEO's office, Media, Social Media.
Key Responsibilities
Logging of all complaints received from various sources within the company
Escalate and follow up on complaints with the Business units and take ownership of the complaint.
Communicate with key internal stakeholders and ensure resolution of a complaint
Mediate between the customer and the business unit to ensure the final complaint resolution is fair towards the customer and adheres to the TCF complaint handling standards.
Manage customer complaints through the value chain (acknowledge, investigate, provide feedback, resolve, recommend improvement action.
Perform post complaint surveys with all customers to ensure the complaint was fairly dealt with and identify improvement actions related to the Hollard complaint handling process
Full and accurate assessment of all complaints for claims and policy admin in terms of Hollard Life principles & philosophies.
Ensuring that all line of business systems is updated and that all necessary notes have been made on the relevant systems
Resolve all queries on a complaint raised by customers during all the above interactions effectively and efficiently thus ensuring customer satisfaction
Compilation of daily stats to Team Manager
Provide daily customer trends to improve operational effectiveness and efficiency in the team
Maintaining turnaround times in terms of Service Level agreements and meeting induvial and team KPI's
Resolve all queries raised by customers during all the above interactions effectively and efficiently thus ensuring customer satisfaction
Problem solving, retrieval of calls, handling disputes and feedback to clients.
Assisting with special projects when called upon
Monitoring trends and recommendations from customers
Managing own targets and addressing variances
Required Knowledge and Experience:
At least 5 year's experience in customer service environment
Exposure to complaints would be an advantage
Understand the Hollard structure and their partner model
Skills:
Customer Service orientation
Excellent verbal and written communication skills
Excellent interpersonal skills that promote good relationships
Ability to effectively deal with irate clients
Ability to work in a high -pressured environment
Good organizational skills
Problem solving skills
Excellent negotiation skills
Analytical skills
Ability to multi-task and coaching skills
Ability to liaise at an executive level
Critical thinking
Educational Requirements:
Grade 12 (Matric)
Degree / Post graduate Diploma
RE5
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