Procurement Specialist

2 weeks ago

Johannesburg, Gauteng, South Africa SPECD (Pty) Ltd Full time
Gauteng, JHB - Northern Suburbs

  • Monthly Basic Salary (Market related, Negotiable)

We have a thrilling opportunity available with one of our clients in the Hospitality and Gaming industry for a PROCUREMENT SPECIALIST.

In this role, you'll be responsible for sourcing, screening, and evaluating well as the negotiation of favorable terms and conditions and supplier contract management in order to find the best deals possible on quality goods that are needed for business operations with the aim of reducing Total Cost of Ownership (TCO) of business related commodities and supplies for the group, in line with Company standards and regulations with the intention of ensuring we continue to create great memories for our guests, people and stakeholders.

JOB DESCRIPTION:

Job Title:
Procurement Specialist

Employment Type:
Permanent, On-site

Work Location:
Johannesburg

JOB SCOPE & RESPONSIBILITIES:

Deliverable 1:

Sourcing & Selecting of Suppliers:

  • Scope and understand products and / or service requirements and criteria from business unit operations and stakeholders.
  • Research criteria (considering any current products and services) include conducting due diligence around processes, systems and / or technological innovations that might impact the use of these services and products in future operations.
  • Research and benchmark Industry trends around new technologies and innovations to ensure the company products, services and processes remain streamlined and cutting edge and in line with the organisational brand.
  • Develop detailed sourcing and category plans.
  • Source and identify suppliers/products in the field.
  • Develop criteria documents and category plans to benchmark suppliers.
  • Invite suppliers to submit proposals in line with criteria.
  • Compares prices amongst various vendors in order to make sound purchasing decisions.
  • Shortlist suppliers in line with criteria viz standards, legislation, BEE status, SLAs, and quality specifications.
  • Coordinate and facilitate the tender process (where relevant).
  • Finalise selection in line with criteria and appoint.
  • Negotiate favorable terms and conditions with suppliers.
  • Liaise with Group legal to ensure all necessary paperwork is drawn up in line with agreed terms.
  • Keep documentation and records of the full sourcing and selection process.

Deliverable 2:

Evaluation of Suppliers:

  • Develop and communicate Group control standards on process / service requirements with suppliers.
  • Conduct regular monitoring assessments of supplier performance against SLA deliverables.
  • Make recommendations to reduce Total Cost of Ownership for commodities.
  • Followthrough on areas of concern to ensure improvement and achievement of SLA.
  • Build and maintain relationships with suppliers so as to improve products, services, and support; leveraging any opportunities to improve the relationships and reduce spending.
  • Conduct an indepth analysis of the Total Cost of Ownership (TCO) of selected commodities to identify areas for improvement or reduction in costs; any variances, and anomalies, as well as calculate return on investment of current business relationships.
  • Present analysis and recommendations to management to influence future products, services, and partnerships.

Deliverable 3:

Procurement:

  • Negotiates with contractors on price, mode of shipping, and delivery time.
  • Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels.
  • Obtain quotes, raise purchase order requisitions, and generate purchase orders as may be required.
  • Checks invoices for accuracy and authorizes the accounts payable department to issue payment.
  • Works within a given budget to purchase goods and services for the company group.
  • Register projects in the system and provide reports to business as may be required.
  • Monitors that products are delivered in a timely manner, and that the quality of the goods received is satisfactory.

Deliverable 4:

Stakeholder Engagement:

  • Liaise and maintain regular communication with business unit operations around their expectations, evaluation of current suppliers.
  • Be proactive in obtaining feedback from business operations around product performance and services being provided by specific suppliers.
  • Liaise with internal stakeholders as well as external stakeholders on requirements / tender selection / tender feedback.
  • Maintain regular feedback with relevant suppliers and partners around expectations, requirements, feedback, etc.
  • Conduct market research and conduct competitor analyses around latest trends and opportunities in the field.
  • Present findings and recommendations to management at both a business unit and Group level.
  • Liaise with Group legal around contracts management and records.

Deliverable 5:

Completed Procurement Analytics & Reports:

  • Make use of analytics and interpretation of business intelligence data to facilitat

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