Project Administrator

2 weeks ago


Johannesburg, Gauteng, South Africa Specd Full time

JOB DESCRIPTION:

Job Title:
Project Administrator

Employment Type:
Contract role (Renewable)

Work Location:
Johannesburg

KEY ACCOUNTABILITIES:

Accountability 1:
Programme Support Activities


  • Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
  • Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
  • Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes.
  • Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
  • Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PAs.
  • Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
  • Raising burn rate risks to Programme Manager.
  • End to end responsibility of all programme invoice payments and invoice tracking.
  • Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
  • Tracking and updating of Programme RAID Log.
  • Assisting Programme Manager with development of Steerco and Working Group packs.
  • Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.

Accountability 2:
Programme Support Activities


  • Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
  • Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
  • Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes
  • Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
  • Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PAs.
  • Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
  • Raising burn rate risks to Programme Manager.
  • End to end responsibility of all programme invoice payments and invoice tracking.
  • Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
  • Tracking and updating of Programme RAID Log.
  • Assisting Programme Manager with development of Steerco and Working Group packs.
  • Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.
  • Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges.
  • Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.

Accountability 3:
Programme Excellence Support Activities


  • Act as a reference point for Programme Excellence CoE and PMO.
  • Maintain processes to ensure Centre of Excellence documentation, reports, and plans are relevant, accurate and complete.
  • Track and report on CoE performance, providing a realtime, comprehensive, and prioritized view of all initiatives.
  • Provide assistance to maintain and update the project management framework and disciplines necessary to support the Programme Excellence CoE.
  • Assist with establishing Programme Excellence CoE stakeholder management plan and implementation of the communication framework.
  • Setup and Minute all Programme Excellence CoE Meetings and Team Meetings.
  • Follow up with Programme Managers to ensure monthly Programme Excellence CoE reports are produced, distributed, and stored digitally on time.

Accountability 4:
Quality Assurance & Technical Support


  • Check that all Gated Reviews milestones and/or deliverables have auditable,completed items.
  • Assist with setting up SharePoint and develop and maintain SharePoint and other relevant electronic systems.
  • Assist with facilitation sessions setting up, running, and documenting.
  • Support and Quality check the programme artefacts as per the Delivery Assurance Manager and conduct remediation actions with Programme Managers.
  • Quality check the programme/project dashboards and give feedback to Programme/Project Managers and Administrators.

EDUCATION AND EXPERIENCE REQUIRED:

  • Relevant Bdegree or NQF level
  • Relevant Project management certification e.g., PMP, CAPM, PRINCE 2 pre

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