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Trust Financial Administrator

3 months ago

Sandton, South Africa Broll Property Group Full time

POSITION PURPOSE
Responsible for a variety of Trust administration related duties and support functions. Responsible for the daily receipting of tenant deposits. Provides miscellaneous assistance as required. Research and resolves discrepancies and accounting arrears - completed related reports, summaries and records and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the daily receipting of tenant deposits.

  • Receives Tenant Deposits on daily basis
  • Follows up on Unallocated Deposits
  • Post Receipts of RD's onto system

Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

  • Assists with administration in other portfolios, when on colleagues are on leave. Assists and act as substitution for area staff when on leave
  • Keeps management informed of area activities and of any significant problems
  • Responsible for bank reconciliations on a daily basis and ensure accurate monthly recon submission.
  • Bank Charge and Interest calculation and reconciliations.
  • Debit Order instruction to bank + allocation.

Assumes responsibility for related duties as required or assigned.

  • Assists with Landlord reports, checking of rent rolls
  • Runs errands as requested
  • Assists with special projects as assigned
  • Ensures that work area is clean, secure, and well maintained
  • Assist Trust Manager when required.

PERFORMANCE MEASUREMENTS

  • Bank reconciliations are done accurately according to company schedules
  • Unallocated accounts are followed up and resolve
  • Deposits and reconciliation are accurate
  • Reports to landlords and checking of rent rolls are accurate and timely completed
  • Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
  • Management is appropriately informed of area activities.

QUALIFICATIONS

Education/Certification:

  • Matric
  • Bookkeeping qualification

Required Knowledge:

  • Knowledge of basic Department structure and work and information flow.

Experience Required:

  • General office experience helpful.

Skills/Abilities:

  • Well organised.
  • Good interpersonal and public relations skills.
  • Cooperative and willing to assist others.