Payroll Administrator

2 weeks ago


Johannesburg, Gauteng, South Africa Redember Full time
Red Ember Recruitment (PTY) Ltd | Full time
Johannesburg, South Africa | Posted on 22/03/2024

Red Ember Recruitment is looking for an experienced Senior Remuneration Administrator, that can work on both Sage Premier and Sage 300 People, for a client based in Braynston.

The incumbent of this position is responsible for on-time and accurate running of the payroll systems, maintaining data integrity, information security and providing accurate and timeous information to all levels of management.

The successful candidate will be expected to know how to run the payroll system. The incumbent must adhere to all legislative requirements and company policies & procedures.

PAYROLL INPUT
Ensure all documentation received from the businessis inputted and processed on the payroll for the relevant month
Review the input of personnel records to determinecorrect rates of pay and deductions of newly appointed employees on the payrollsystem
Review all payroll earnings, deductions, andcompany contributions
Review new and changed remuneration rates onthe payroll system to ascertain the validity and accuracy
Direct and review capturing of remunerationinformation according to the organization's remuneration structure and policies
Run Detailed Payroll Variance report and accountfor the differences
Approve all associated entities' payroll beforereview reports are sent out.
Processing of executive committee payroll.

MONTH END RECONCILIATION PROCEDURE
Use Payroll reports received from thirdparties to complete month end reconciliations for Medical Aid, Provident fund,Death & Disability etc for month end payment
HANDLE ANNUAL INCREASE/DECREASE PROCESS
Ensure all Managers receive current CTC reportsfor increase/decrease calculation purposes.
Ensure that each of these reports are signed/approvedfor authorization and returned.
Process increases on payroll

DISTRIBUTION OF REPORTS

The following are reports required:
Payroll review reports
Detailed payroll reports
Detailed Variance report
Leave Reports
Leave Liability report in excel and pdf
All leave balances reports
Company Reconciliations report
Strength report
Current, new and terminated employees report
Detailed payroll listing per department report
Summarised payroll listing per department report
Head Count report
3rd Party payments report
Summarised EMP201
Payroll reports to be sent for approval torelevant Exco authority

ATTEND TO PAYROLL QUERIES AND CORRECT ERRORS
Request employees to send queries via e-mailin order for us to have proof of investigation and action taken
Errors to be corrected immediately or inthe next month of payroll.
Queries must be acknowledged to employee despitedate of resolution. When necessary, create new method of calculations/ earning,deduction, company contributions definitions as requested by payroll administratoror other authorized parties.
Create Pay run definition as per request/demand
Ensure that the payroll system is update withthe new system version
Familiarise oneself with all TTS informationsystems that are dependent on payroll processing

PAYROLL SYSTEM ADMINISTRATION

When necessary, create new method of calculations/earning, deduction, company contributions definitions as requested by payroll administratoror other authorized parties.

Create Pay run definition as per request/demand
Ensure that the payroll system is update withthe new system version
Familiarise oneself with all TTS informationsystems that are dependent on payroll processing
PROVIDENT FUND & UIF
Preparation of the company contribution reportsthat need to be loaded onto the provident portal.
Ensure all UIF declarations are sent timeouslywith verified information.
HANDLING SARS/ IRP5/RECONCILIATION YEAR ENDPROCESS
Ensure the PAYE reconciliation updated monthlywith Payroll figures and amounts paid by Accounts
This will ensure the year end process is accurateand will avoid any time delays due to queries/issues

Prepares and compiles Bi-annual and annualtax submissions reports, ensures that all properties EMP501 balances as per Statementof account payments.

Distribute IRP5 to all associated entities.
Apply for Tax directive IRP3e when applicable
Run and build EMP201 report for all propertiesand ensuring that it balances to Company reconciliations totals
Ensure that utilised ETI on the EMP201 is correct

Requirements Grade 12
SAGE Courses + VIP Premier and 300 People
HR Degree/Diploma
Minimum 3 years
Knowledge of relevant Labour and Tax legislationand changes
Payroll processes and systems
MS Office
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