Junior Executive Assistant to The Director

2 weeks ago


Cape Town, Western Cape, South Africa Grand Travel Full time

Job Title:
Junior Executive Assistant to the Director

Company:
Diamond Crew Solutions

Location:
Hout Bay, Cape Town

Position Type:
Full-time, in-office or Directors Home

Salary:
Salary DOE

Start Date:12 March 2024

About Us:


We are a dynamic and solutions-driven organization that operates primarily in the administrative and crew resources field of the Maritime Industry, with a particular focus on assisting Green Crew to establish themselves in the exciting world of Yachting.


The Role:

As a Junior Executive Assistant to the Director, you'll be responsible for the following:

Responsibilities:

  • Manage the Director's multiple Calendars, Travel arrangements and Schedules.
  • Handle confidential information with the utmost discretion and confidentiality.
  • Assist with special projects, from client meetings to lastminute presentations.
  • Maintaining comprehensive and accurate records on behalf of the companies representatives
  • Performing errands and organizational strategies of a personal nature
  • Managing the Directors' Household and Staff
  • Answering phone calls and taking messages.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Maintain various personal records and documents for the Director
  • Maintain reservations calendar for Crew Accommodation in ZA
  • Management of external contractors and casual workers

Requirements:

  • Hyper
  • Organised with ability to remain calm under pressure, even when the todo list seems endless.
  • Self-Starter
  • Ability to work independently and show initiative or work as part of an extremely closeknit team.
  • Excellent communication skills, both verbal and written
  • Strong attention to detail
  • A cando attitude and a willingness to roll up your sleeves and get the job done.
  • Strong Timemanagement skills
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office and Full Google Suite
  • Strong Interpersonal skills
  • Own Reliable Vehicle and Code 8 Driver's License
  • South African ID or relevant Work Permit
  • Be a registered South African Tax Payer
  • Matric Certificate
  • Minimum 2 years experience with at least 2 contactable references in a similar position
  • Prior experience in Hospitality reservations is advantageous but not required
  • Clear Criminal Record

Job Types:
Full-time, Permanent

Ability to Commute:

  • Cape Town, Western Cape (required)
Expected Start Date: 2024/03/12

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