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Junior Executive Assistant to The Director
2 weeks ago
Job Title:
Junior Executive Assistant to the Director
Company:
Diamond Crew Solutions
Location:
Hout Bay, Cape Town
Position Type:
Full-time, in-office or Directors Home
Salary:
Salary DOE
Start Date:12 March 2024
About Us:
We are a dynamic and solutions-driven organization that operates primarily in the administrative and crew resources field of the Maritime Industry, with a particular focus on assisting Green Crew to establish themselves in the exciting world of Yachting.
The Role:
As a Junior Executive Assistant to the Director, you'll be responsible for the following:
Responsibilities:
- Manage the Director's multiple Calendars, Travel arrangements and Schedules.
- Handle confidential information with the utmost discretion and confidentiality.
- Assist with special projects, from client meetings to lastminute presentations.
- Maintaining comprehensive and accurate records on behalf of the companies representatives
- Performing errands and organizational strategies of a personal nature
- Managing the Directors' Household and Staff
- Answering phone calls and taking messages.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Maintain various personal records and documents for the Director
- Maintain reservations calendar for Crew Accommodation in ZA
- Management of external contractors and casual workers
Requirements:
- Hyper
- Organised with ability to remain calm under pressure, even when the todo list seems endless.
- Self-Starter
- Ability to work independently and show initiative or work as part of an extremely closeknit team.
- Excellent communication skills, both verbal and written
- Strong attention to detail
- A cando attitude and a willingness to roll up your sleeves and get the job done.
- Strong Timemanagement skills
- Basic understanding of frequently used computer software and programs, such as Microsoft Office and Full Google Suite
- Strong Interpersonal skills
- Own Reliable Vehicle and Code 8 Driver's License
- South African ID or relevant Work Permit
- Be a registered South African Tax Payer
- Matric Certificate
- Minimum 2 years experience with at least 2 contactable references in a similar position
- Prior experience in Hospitality reservations is advantageous but not required
- Clear Criminal Record
Job Types:
Full-time, Permanent
Ability to Commute:
- Cape Town, Western Cape (required)
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