Data Protection Officer

2 weeks ago

Johannesburg, Gauteng, South Africa Deka Minas (Pty) Ltd Full time

support and work closely with first-line management, including the Data Governance Manager, Data Privacy Commercial Legal Advisor, Head of Information Security, Head of IT Strategy and Architecture, and Chief Information Officer.


Duties and Responsibilities include (but is not limited to):

  • Develop, maintain, and monitor the Group data protection, privacy and access to information strategy, framework, policies and standards for effective implementation throughout the organisation.
  • Have oversight on the implementation of the Group data protection, privacy and access to information framework and report on an ongoing basis to senior management forums on its effectiveness
  • Work closely with the Heads of Compliance, Legal and Risk, General Counsel, Regulatory Compliance Change Programme Manager, Product Owners, and other Compliance Management Members
  • Guide on the implementation of data privacy, protection, and access to information governance frameworks under the Group's regulatory obligations
  • Guide and oversee impact assessments and internal data privacy and protection audits
  • Work closely with the Procurement, Data Governance Manager, Data Privacy Commercial Legal Advisor, Head of Information Security, Head of IT Strategy and Architecture, and Chief Information Officer to effectively implement adequate controls
  • Attend various regulatory compliance governance forums focussing on the development, implementation and/or remediation of data protection and privacy controls across the Group
  • Raise compliance risks and areas of noncompliance, together with proposed recommendations to address such risks and remediation of noncompliance
  • Assist with clarifying regulatory requirements on projects and BAU to ensure that requirements are understood, clearly documented, and implemented
  • Assess and provide regulatory guidance to existing and potential new products and services, as well as expansion into new geographies
  • Work with the technical teams to translate complex regulatory requirements into fit[1]forpurpose technical requirements, with emphasis on the effectiveness and sustainability of proposed solutions
  • Provide advice and recommendations relating to data protection impact assessments performed by Information Security
  • Assess 3rd parties' data protection and privacy frameworks, policies, standards, processes etc. as part as partner and vendor due diligence
  • Develop and monitor the implementation of policies, standards, procedures, and other documents applicable to business and in compliance with the applicable privacy, protection and access to information laws and regulations
  • Develop templates for data collection, advising on and assisting with data mapping and records of data processing, and vendor management reviews
  • Perform testing on the effectiveness of the controls implemented by the first line of defence (business)
  • Monitor compliance and data practices internally to ensure that the business and its functions comply with the applicable privacy, protection and access to information laws and regulations
  • Document and maintain risk and breach registers, tracking the implementation of remediation against appropriate business owners
  • With the support of the Head of Information Security and Data Governance Manager, develop and maintain a personal data security incident management plan to ensure timely remediation of incidents impacting personal data, including impact assessments, breach response, complaints, claims or notifications
  • Be actively involved and support the Group during external audits and/or inspections of all data protection, privacy and access to information controls implemented
  • Register with the applicable Information Regulators and serve as the primary contact for all such Regulators in the jurisdictions where the Group operates
  • Evaluate and approve requests for access to information received regarding the grounds set out in PAIA within the time constraint or any extended period.
  • Work with the Regulator concerning investigations conducted to prior authorisations or potential contravention of Regulations
  • The DPO will be responsible for the development of training content (in consultation with the company's Learning and Development) and the facilitation thereof
  • Attend all required training courses, internally and externally
  • Obtain/maintain professional membership to ensure that role remains current in terms of trends, legislative and regulatory updates
  • Attend and, where requested, participate in local and international training and awareness conferences
  • Monitor all current and future legislative requirements relating to data protection and privacy regulations, legislations, guidelines, and best practice
  • Identify development areas in your role and work with your Department Heads on your Personal Development Plan

Key Requirements:

  • Grade 12 or equivalent
  • Law / post[1]graduate leg risk or audit qualification
  • Hold at least one data prote

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