HR Officer

2 weeks ago

Durban, KwaZulu-Natal, South Africa SAFAL Group Full time

Recruitment

  • Guide and advise hiring managers on job definition and analysis, recruitment strategies, selection process and job offers
  • Ensure that all employee positions have uptodate position descriptions, and that all employees are provided same
  • Coordinate the advertisement of new positions and ensure that hiring that takes place is aligned to the Employment Equity Plan.
  • Perform all administrative functions linked to recruitment
  • Ensure a recruitment status and tracking report is kept up to date
  • Coordinate the Onboarding/Induction process for all new employees

Payroll Administration

  • Perform payroll administrative functions such as gathering payroll input, verifying VIP payroll reports and finalising payroll
  • Coordinate timesheet completion process for all employees and check monthly payroll information to ensure accuracy of basic personnel data before payroll is finalised
  • Partake in undertaking salary reviews

Employee Relations

  • Advise and support Line Managers on disciplinary procedures as per the Company Disciplinary Code
  • In close communication and collaboration with Head of Human Resources South Africa, deal with employee grievances and IR issues
  • Compile ER Reports monthly to determine trends
  • Stay abreast with developments and changes pertaining to ER best practice, labour legislation.
  • Continuous report back to the Head of Human Resources South Africa on the climate within the workplace
  • Represent company at CCMA and Bargaining Council dispute proceedings
  • Daily interaction with store employees
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Employee Performance Management

  • Follow up on administrative formalities linked to the completion of a probationary period for all new employees
  • Monitor and track due dates for execution and completion of performance appraisals, and alert the business to any challenges or discrepancies in this regard
  • Ensure that recommendations for merit increases, salary increments, promotions, reclassifications, demotions, etc. are captured in a timely manner, and are made in accordance with established policies and procedures
  • Assist in supporting all line managers through training and all necessary support in implementing Performance Management

Exit Management

  • Coordinate and assist in scheduling and conducting employee exit interviews
  • Ensure all administration and execution is administered with all facets of employees separation
  • Ensure that all company assets are returned and check lists completed and signed off
  • Compile quarterly reports and statistics on resignations

Learning, Training and Development

  • Coordinate, compile and submit the annual Workplace Skills Plan and Annual Training Report in line with SETA requirements
  • Ensure Training Registers are kept and evaluations of training effectiveness
  • Compile monthly Training Report
  • Compile and keep up to date a Skills Matrix for all positions
  • Record and keep up to date all documents and certificates in the HR filing system as well as on Sage 300

Employment Equity

  • Ensure the equitable representation of suitably qualified employees from designated groups in occupational categories and levels within the Company and according to the Employment Equity Plan
  • Work in collaboration with the Head of Human Resources South Africa to retain and develop employees from designated groups
  • Work in collaboration with the Head of Human Resources South Africa to implement appropriate training plans and measures to develop employees from designated groups

Administrative Activities

  • Prepare and Compile monthly HR Reports
  • Maintain and update employee files and Sage 300 with regards to salary and allocated benefits and allowances, transfers, promotions, completion of probation, termination of service etc.
  • Support the implementation of all HR strategic goals

_

NOTE:
This position description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organiza_
Excellent interpersonal skills & communication skills;

  • Excellent planning and organizing skills.
  • Attention to detail.
  • Proactive approach
  • Deadline driven and reliable.
  • Excellent influencing ability
  • General knowledge of industry practices, techniques and standards
  • Solutionorientated solves a variety of problems with a moderate level of scope and complexity, referring to policies and procedures for guidance.
  • Analytical draws conclusions from and interprets data, identifies inconsistencies in data or results.
  • Ability to collaborate and excellent relationship building skills.
  • Works well under general supervision
  • Works well with the HR Team and Business to solve problems and drive HR delivery.
  • Excellent administration skills
  • Must be able to work independently and within a Team.
  • Full understanding of all HR functions and best practices.
A recognised formal Degree or Diploma in Hu

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