Buying Administrator

2 weeks ago

Worcester, Western Cape, South Africa Rainbow Recruitment Full time

Job Advert Summary:

Minimum Requirements:

  • Grade 12 with Mathematics and Accountancy
  • Completed or studying towards a Diploma in Supply Chain or Procurement (not critical, would be advantageous)
  • Minimum 3 years of buying administration experience within a FMCG environment
  • Working knowledge of SAP
  • Working knowledge of MS Office
  • Ability to take ownership and accountability for tasks and activities and demonstrate effective selfmanagement in terms of planning and prioritizing and selfdevelopment
  • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
  • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
  • Support and drive the business core values
  • Manage colleagues and client's expectations and communicate appropriately
  • Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives
  • Champion training and development of self and others through utilizing available training opportunities
  • Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable

Duties and Responsibilities:

Buying Administration

  • Review requisitions and compile bid documentation to facilitate competitive procurement of noncomplex, noncontract items
  • Solicit written and telephone quotations
  • Assist in tabulating bids
  • Research new sources of supply
  • Verify budgeted funds for specific products/projects
  • Inform functional staff and vendors regarding procedural requirements
  • Maintain purchasing documents, files and records and follow up files of purchases, shipments and related matters
  • Process financial data and documents (eg. bids, incoming purchase requisitions, etc) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation
  • Call off items from loaded contracts and capture purchase orders
  • Expedite outstanding order commitments to ensure that materials are shipped and delivered on promised dates
  • Attend to creditors queries as they arise and requested by Creditors department
  • Finalizing Vendor Applications as per request and perform basic checks
  • Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications

Reporting administration:

  • Compile any inspect products received for quality and quantity to ensure adherence to specifications

General administration:

  • File and safeguard records within area of responsibility
  • Compile ad hoc spreadsheets and analysis when required

Information and Data Management

  • Capture data accurately and regularly on SAP to enable access to reliable data and reporting trend analysis and decision making

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