Fleet Manager

2 weeks ago

Johannesburg, Gauteng, South Africa Metamorphosis Integrated Solutions Full time

Requirements:

MINIMUM REQUIREMENTS

  • Essential: A Graduate Degree in Logistics or a related field. NQF 10 Years experience within the Fleet Management environment
  • A minimum of three years' experience at a management or supervisory level is required.
  • 2 Years supervisory or team leader experience within a Procurement environment.
  • Strong knowledge of procurement principles, practices, and regulations.
  • Familiarity with sourcing and procurement software systems.

KEY DUTIES AND RESPONSIBILITES:

  • Fleet Operations Management
  • Develop and implement fleet management policies, procedures, and best practices.
  • Oversee the daytoday operations of the fleet, ensuring vehicles are available and operational when needed.
  • Optimize vehicle utilization to minimize downtime and maximize efficiency.
  • Schedule and coordinate regular maintenance and repairs for all vehicles.
  • Maintain accurate maintenance records for each vehicle within standard operating procedures (SOPs).
  • Ensure vehicles comply with all safety and emissions regulations.
  • Manage and maintain effective relationships with maintenance providers and suppliers.
  • Evaluate and recommend vehicle purchases and replacements as and when required.
  • Coordinate the disposal of older vehicles through sales or auctions in line with SOPs.
  • Negotiate and manage vehicle acquisition contracts in collaboration with other internal support functions.
  • Monitor and control fuel consumption and costs, implementing corrective actions where needed.
  • Implement and drive consistent fuelefficient driving practices for departments utilising vehicles.
  • Manage fuel card programs and fuelling processes in line with compliance and SOP measures.
  • Enforce strict adherence to all relevant safety policies and procedures.
  • Monitor driver performance and compliance with regulations and implement corrective action where required.
  • Address driver concerns and issues.
  • Implement safety training programs for drivers.
  • Stay uptodate with industry safety standards.
  • Vehicle Management
  • Implement optimal telematics systems for vehicle monitoring purposes.
  • Generate reports on fleet performance, maintenance, and costs and share insights with relevant stakeholders.
  • Use data to make informed decisions and improvements on all fleet related matters.
  • Implement internal controls for the Fleet Department.
  • Handle accident reporting and investigations according to policy standard and SOPs.
  • Ensure the fleet's strict compliance with all insurance requirements.
  • Evaluate and adopt alternative fuel options when feasible.
  • Continuous Improvement and Compliance
  • Develop and implement emergency response plans for accidents or breakdowns.
  • Stay current with laws and regulations related to fleet management.
  • Ensure all vehicles and drivers are compliant with applicable laws.
  • Stay informed about advancements in fleet management technology.
  • Implement technology solutions to improve fleet efficiency and safety.
  • Maintain accurate records of vehicle registrations, inspections, and licenses.
  • Keep records of maintenance, repairs, and vehicle history.
  • Financial Management
  • Participate in developing fleet management initiatives and optimisation strategies to drive performance and cost containment.
  • Responsible for determining relevant best practices to create efficiencies in every process.
  • Participate in preparing monthly OPEX and CAPEX budgets on behalf of the division for Executive review.
  • Manage and control the departments relevant cost centres to ensure alignment to the Copmanys revenue and efficiency objectives.
  • Contain costs while maintaining high levels of impact and performance.
  • Develop best practices to achieve the larger Operational financial goals.
  • Demonstrate a keen commercial understanding of the strategic financial objectives of the Company and advise senior leaders accordingly on financial matters related to Fleet Management initiatives.
  • Responsible for ensuring that monthly expenses are managed, and excessive costs are investigated.
  • Responsible for overseeing accountability for wastage, theft and noncompliance.
  • Responsible for overseeing that all company assets are managed and maintained to the companys standards.
  • Constant negotiating with suppliers and partners (of products and services) for acceptable pricing.
  • Stakeholder Management and Influence
  • Manage relationships to ensure mutually beneficial working conditions across departments.
  • Build and sustain successful relationships with senior level representatives of relevant partners in the interest of maximizing growth opportunities for the Company.
  • Ensure effective crossfunctional relationships through sharing of relevant information to assist departments in the achievement of their strategic objectives.
  • Implement and maintain relevant processes to measure customer satisfaction with Fleet Management services provided and ensure improvements are implemented where

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