Financial Administrator

2 weeks ago

East Rand, South Africa Rand Refinery (Pty) Limited Full time

VACANCY:
FINANCIAL ADMINISTRATOR (PRESTIGE)**
TYPE OF EMPLOYMENT:PERMANENT**
GRADE:C-LOWER**
DIVISION:SMELTER**


CLOSING DATE:
7 AUGUST 2023

PURPOSE OF THE POSITION

  • The purpose of the position is assistance in the processing and recording of Prestige Bullion's income, expenses and bank accounts.
  • To ensure accurate and timeous compilation and completion of accounting records.
  • To ensure that all cash and bank resources are processed appropriately and accounting and financial position of RRL is accurate and correct.
  • To ensure that all services rendered by RRL are invoiced to customers and outstanding debtors are collected efficiently and effectively. The Accountant is to be a backup role.
  • The individual will on an adhoc basis be requested to assist other departments within finance.

MAJOR RESPONSIBILITIES

SILVER KRUGERRAND SALES

  • Provide daily updates of Silver sales and stock working papers.
  • Clearing of incoming USD payments for Silver sales.
  • Issuing of Siler releases after payment matching.
  • Issuing of Transfer documents when necessary.

CREDITORS

  • Timeously processing of creditors invoices on the system.
  • Compile a comprehensive payment request.
  • Daily loading of USD and ZAR payments.

DEPARTMENTAL COST ANALYSIS

  • Monthly reconciliations of accounts applicable.
  • Month end and adhoc journals.

CASH AND BANK MANAGEMENT

  • Preparation of cash and bank estimates daily in conjunction with treasury operations.
  • Daily review of bank accounts for correctness and correct bank balances.
  • Daily completion of cash and bank actuals in line with bank statement entries.
  • Processing of replacement payments daily for both ZAR and USD mines.
  • Daily processing of bank entries in the financial operating system (SAP).
  • Liaison with banks to clear and resolve outstanding and unprocessed payments
  • Preparation of bank reconciliation.
  • Preparation of selected general ledger accounts
  • Liaison with treasury dealers for investment of excess funds as well as recall of funds from call to fund bullion bank account.
  • Banking of cash receipts, processing of journals and duties as allocated by line manager from time to time.

DEBTORS

  • Regular processing of invoicing for Jewellery, assay, granules, transport, shipping, vault and sundry.
  • Running charges for refining fees and swaps
  • Process the credit notes and journals.
  • Ensure invoices are submitted daily to customers for payment.
  • Process monthend debtors's statements and submit to customers for payment.
  • Submit debtors age analysis for review and effectively follow up on overdue payments (60 days and over).
  • Reconciliation of accounts receivable subledger and selected general ledger accounts.
  • Month end debtor's reevaluation.
  • Month end closing by processing month end backdated payments appropriately.

RISK REGISTER MANAGEMENT

  • Risk register reviewed and updated annually
  • Completed quarterly Control selfassessment.

POLICY MANAGEMENT

  • Ensure that procedures are reviewed and kept up to date annually

FINANCIAL STATEMENT SUPPORT (AFS NOTES)

  • Submission of completed and accurate year end schedules.
  • Completed Notes to Financial Statements.

MANAGEMENT REPORTING (FRC)

  • Completion of accurate reports.

AUDIT REPORTS IN AREA

  • Completion of Closeouts from audit findings.

TEAM COLLABORATION

  • It will be requested on an adhoc basis to assist other departments within finance.

STAKEHOLDER OPTIMISATION

This would be during the budget cycle:

  • Assist with budgeting process through to approval.
  • Value adding reports produced.
  • Support for all items.
  • Additional information incorporated where necessary.

OTHER RESPONSIBILITIES

  • Requirement to ensure that the general ledger for the JV and other subsidiaries are reconciled and together with any loan accounts.
  • Stock management and revaluations.

MINIMUM REQUIREMENTS

  • Knowledge of

Financial Accounting:
Fundamental Accounting Concepts & Principles, Management Accounts reporting (Income statement only), implement Internal controls and adherence.

  • IFRS and South African Tax Legislation knowledge
  • Know the requirements of these legislations.
  • Applies technical and specialist financial knowledge in interpreting financial information for ad hoc projects. Assist with accounting functions.
  • IT/SAP-Capable of using extensive IT knowledge coupled with SAP knowledge and advanced Excel skills to extract and manipulate data to achieve requirements.

SKILLS AND ATTRIBUTES

  • Advanced computer literacy for SAP and advanced excel, Advanced excel.


 Selfdevelopment
  • Keep abreast of changes by attending seminars and read relevant publications.
  • Financial and numerical literacyHigh levels of accurate and detailed financial abilityFinancial and numerical literacy
  • Attention to detail.
  • Report writing skillsIn order to produce accurate and timeous reports for management.


 People skills
  • An ability to intera

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