Receptionist / PA - 6 months FTC-Perm

3 weeks ago


Johannesburg, Gauteng, South Africa Stafflink Recruitment Solutions Full time

KEY AREAS OF RESPONSIBILITY:

1. Reception:
  • Handle switchboard, route calls, and take messages as needed;
  • Greet and assist all visitors at reception;
  • Maintain neat Reception area;
  • Keep visitors book updated.
2. Procurement:
  • Manage stationery supplies and restock when necessary;
  • Verify delivery notes and service reports against purchase orders, process GRVs, and organize outstanding purchase orders for documentation.
3. Administration:
  • Compose memos and letters upon request;
  • Handle internal and external mail;
  • Take minutes as needed.
4. General:
  • Complete miscellaneous tasks as assigned, including basic secretarial duties;
  • Conduct induction assessments for contractors working on-site.

SHERQ:

  • Every team member is accountable for their own safety and that of their colleagues, and must adhere to all Health and Safety, Quality, and Environmental policies and regulations.

Note: The above responsibilities do not encompass the entire scope of the role; additional tasks may be assigned by the direct supervisor in alignment with job requirements.

4. EDUCATIONAL REQUIREMENTS:
  • Matriculation (Grade 12);
  • Relevant Certificate or Diploma from a reputable College or University.
5. REQUIRED EXPERIENCE:
  • Minimum 5 years of experience in Reception/Front Desk duties;
  • 5 years of experience in Travel planning;
  • 5 years of experience in General Administration.
6. NECESSARY SKILLS AND QUALIFICATIONS:
  • Proficiency in MS Office applications (Word, Excel, and Outlook);
  • Dependable, ethical, and adept at problem-solving;
  • Excellent verbal and written communication skills in English;
  • Additional language proficiency is advantageous;
  • Ability to write reports;
  • Experience in managing travel arrangements (domestic and international);
  • Support company events as needed;
  • Strong interpersonal skills;
  • Positive and proactive attitude.


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